Instant HR: Benefits elections, Great Place enrollment, payroll and leave notices
Dear Colleagues:
Please note the critical year-end reminders below.
Benefits elections during VCU’s winter closing
Enrollment deadlines for state employee benefits remain in effect during VCU’s winter closing. Although VCU observes an alternate holiday schedule, the state plans remain in operation. Please share this important information with new faculty and staff in your area to ensure they do not miss the enrollment deadlines below.
- Faculty and staff newly eligible for health coverage and flexible spending must enroll within the first 30 calendar days of eligibility. For hire dates between November 22 and December 3, 2018, the 30th calendar day deadline falls during VCU’s winter closing.
- New faculty members and newly ORP-eligible University and Academic Professionals have 60 calendar days to elect between the Virginia Retirement System (VRS) and the VCU Optional Retirement Plan, and new faculty members have same 60 days to opt out of the Virginia Sickness and Disability Program (VSDP) if they elect VRS. For hire dates between October 23 and November 3, 2018, the 60th calendar day deadline falls during VCU’s winter closing.
For employees who plan to submit elections during the winter closing, submissions can be honored only if received by the following methods that provide receipt date verification. Employees must keep transmission or submission confirmations as proof of meeting the deadline in the event there are any problems with receipt. Acceptable proofs of meeting state deadlines during the winter closing include the following methods:
- Date-stamped fax to ImageNow at (804) 827-8250
- Email to hrdocs@vcu.edu
- For health benefits and flexible spending only: Online election through Employee Direct at http://edirect.virginia.gov
- Please do not submit elections/documentation through VCU campus mail during the winter closing
Elections not received by VCU on or before Monday, December 17, 2018, will be processed when VCU reopens for business beginning Wednesday, January 2, 2019. Documentation indicating the appropriate deadline(s) has been met must accompany the elections. Questions? Contact VCU Human Resources at (804) 827-1723 or benefits@vcu.edu.
Great Place HR Redesign continuous enrollment
Classified employees are encouraged to enroll in the new Great Place HR Redesign plan, which will be open during winter break. For information on enrollment, visit go.vcu.edu/enrollment.
Early payroll closing
Payroll will close on December 19 at 10 a.m. for the December 10 – December 24 pay period. Hourly employees who work December 19 through December 24 will be paid on the pay period ending January 9, 2019. There is no need to submit pay adjustments for this time period, as these hours will automatically be added to the pay period ending January 9.
Leave adjustments
Timekeepers must submit any leave adjustments for employees by Thursday, December 20.
Pending inclement weather
VCU HR recommends that all employees record their hours and leave in RealTime by the end of their work week as time files close Monday, December 10 at 10 a.m.
As always, thank you for your support and partnership. Have a wonderful winter break.
Categories Instant HR