Instant HR: Timekeeping changes due to inclement weather
Dear Timekeepers:
University closing
The following is information to help you process timekeeping for changes in VCU’s operating status due to inclement weather. VCU closed on Thursday, September 13, 2018 through Sunday, September 16, 2018. Office Closing Leave (OFC) has been loaded into Banner and RealTime for all eligible employees. As a reminder:
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Non-exempt non-designated employees will be paid for all hours worked during the authorized closing but do not accrue Office Closing Leave (OCA) for hours worked during the authorized closing or delayed opening.
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Exempt non-designated employees should not accrue Office Closing Leave (OCA) for hours worked during the authorized closing or delayed opening.
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Non-designated employees who had previously requested and were approved for time off during the authorized closing should not have their own leave charged for the authorized closing or delayed opening.
For designated employees:
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Charge accrued leave or leave without pay for designated employees who did not report to work as scheduled.
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Record accrued Office Closing Leave (OCA) for the hours that designated employees worked during the authorized closing or delayed opening.
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Designated employees who had previously requested and were approved for time off during the authorized closing should not have their own leave charged on the authorized closing or delayed opening.
Please note:
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Hourly employees are paid only for hours actually worked.
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Nine-month faculty do not accrue Office Closing Leave (OCA) for the closing.
Leave calculator
A leave calculator tool is available for University and Academic Professionals to review the potential leave payout upon separation from the university. The leave calculator displays the number of hours granted for the leave year, the employee’s current balance, as well as the estimated ending leave balance at time of separation.
As a reminder, leave is earned on a per-pay-period basis for University and Academic Professionals despite receiving the full balance at the beginning of the calendar year. If an employee leaves the university during the course of the year, the time used and the time earned are reconciled. To use the tool, visit leavecalculator.vcu.edu.
Categories Inclement weather