Instant HR: Designating employees to work during inclement weather, pay period reminder
Dear HR Colleagues:
Please note the important reminders below. In addition to designating employees who must work during periods of inclement weather, please also read timekeeping guidelines for inclement weather at https://insidehr.vcu.edu/guidelines/leave-and-timekeeping/overtime-guidelines/. Managers and supervisors are encouraged to provide flexibility to employees due to travel conditions. If you have any questions, please contact your HR Professional.
Notifying employees who are designated to work during inclement weather
Supervisors must ensure that employees who are designated to work during inclement weather and campus emergencies are notified of their designation. Use this sample notification letter to notify designated employees.
VCU requires that employees be notified of their designation annually. Designated employees must sign and return the form to their manager; a signed and dated copy must be maintained in the department file. Employees should also keep a copy. For more information, please review VCU’s Office Closing policy.
Pay period ending September 24
Files for the 9/10-9/24 pay period are scheduled to close a day earlier than normal. This may impact expected paychecks for hourly employees; hours worked on 9/24-10/9 will be included on the following payroll and in paychecks on October 16.