July 1 leave transfer
On July 1, 2018 more than 1600 employees will transition to the new HR plan. To support employees throughout this change, we must be prepared to answer questions and direct them to resources. Specifically, we anticipate that employees will have questions about the transfer of their paid leave. VCU Human Resources will communicate the following resources directly to employees, but we ask that you also familiarize yourself with these tools so you too can be a resource in your school or department.
Please note the following for employees transitioning to the University and Academic Professional employee group on July 1, 2018:
- The new University Leave code will become available for this group in VCU RealTime starting July 2, 2018.
· If leave has already been submitted and approved in VCU RealTime for June 25 or later, VCU Human Resources will update it to reflect the new University Leave code and no action is required by the employee.
· Upon conversion to the University and Academic Professionals employee group, existing leave balances are credited toward new University Leave balances, though employees in the Traditional Sick Leave Plan will have sick leave banked separately for future use. It is important for employees to understand their current leave plan, as well as their current balances, to anticipate exactly how their leave will roll over. Please carefully read the following for details: hr.vcu.edu/current-employees/leave/university-and-academic-professionals/conversion-to-new-leave-plan/.
· Employees can check current leave balances in their my.vcu.edu portal.
As a reminder, employees have access to their leave up front in the new University Leave plan, even though they have yet to technically accrue it. Therefore, it is important that they understand the difference between what leave is available for use, versus the leave they have actually accrued. VCU Human Resources will provide tools to help employees manage their leave. This is especially important for employees who leave employment with VCU as used leave that is not yet accrued, if any, must be paid back to the university upon separation of employment.
Thank you for taking the time to become familiar with this information. Employees can contact their HR Professional with questions. As always, we appreciate your partnership and support.
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