Instant HR: Timekeeping for Changes in VCU’s Work Schedule Due to Inclement Weather on Friday, Jan. 22, 2016
To Timekeepers:
The following is information to help you process timekeeping for changes in VCU’s operating status due to inclement weather. VCU closed all day Friday, January 22, 2016. Please be advised that due to inclement weather, the processing of time files for January 10, 2016 through January 24, 2016 will be extended. The deadline for entries will be Wednesday, January 27, 2016 at 10 a.m. If you have any questions or concerns please contact the payroll department at (804) 828-0740 or payroll@vcu.edu.
For non-designated employees:
- Record Office Closing (OFC) Leave for non-designated employees who did not work during the authorized closing on Friday, Jan. 22, 2016.
· Non-exemptnon-designated employees will be paid for all hours worked during the authorized closing but do not accrue Inclement Weather Leave (ILA) for hours worked during the authorized closing.
· Exemptnon-designated employees should not accrue Inclement Weather Leave (ILA) for hours worked during the authorized closing.
· Non-designated employees who had previously requested and were approved for time off during the authorized closing should not have their own leave charged on Friday, Jan. 22, 2016.
For designated employees:
- Charge accrued leave or leave without pay for designated employees who did not report to work as scheduled.
· Record Inclement Weather Leave (ILA) for the hours that designated employees worked during the authorized closing on Friday, Jan. 22, 2016.
· Designated employees who had previously requested and were approved for time off during the authorized closing should not have their own leave charged on Friday, Jan. 22, 2016.
Please note:
- Hourly employees are paid only for hours actually worked.
· Nine-month faculty do not accrue Inclement Weather Leave (ILA) for the closing.
Managers and supervisors are encouraged to provide flexibility to employees due to travel conditions. Questions? Email leave@vcu.edu.
Categories Instant HR, Leave, Timekeeping