Notifying designated employees, change in payroll process, prescription drug coverage notice
Notifying employees who are designated to work during inclement weather
Supervisors must ensure that employees who are designated to work during inclement weather and campus emergencies are notified of their designation. Use this sample notification letter to notify designated employees.
VCU requires that employees be notified of their designation annually. Designated employees must sign and return the form to their manager; a signed and dated copy must be maintained in the department file. Employees should also keep a copy. For more information, please review VCU’s Office Closing policy.
Change in payroll process
As a reminder, please continue to work with staff in your area to record hours and leave requests in a timely manner. During our transition to VCU RealTime, the Payroll Office processed pay adjustments resulting from hours recorded after the processing deadline as well as leave submissions on special (off cycle) payrolls to ensure employees received compensation in a timely manner. This process will end after the October 16 payday and employees will be compensated for late pay adjustments in the next scheduled pay check.
Holiday and office closing segments are loaded by VCU RealTime, so timekeepers and managers do not need to add these segments. Timekeepers and managers can make adjustments when necessary to these segments. Please refer to the timekeeping manual for instructions on how to adjust holiday and office closing segments.
Please ensure faculty and staff in your area are aware of this change. If you have any questions, please contact the Payroll Office at payroll@vcu.edu or (804) 828-0740.
Annual notice of creditable prescription drug coverage
Employees aged 65 or over who are covered by the state employee health plan were sent an Annual Notice of Creditable Prescription Drug Coverage. This notice explains that the prescription drug coverage provided by the state health plan is expected to pay out as much as standard Medicare prescription coverage. It also includes information about Medicare Part D coverage and how maintaining creditable coverage in an employee health plan affects future Medicare Part D enrollment. This is an informational notice that does not require any action on the part of the employee.