Inclement weather, VCU RealTime reminder
The following is information to help you process timekeeping for changes in VCU’s operating status due to inclement weather. VCU closed all day Monday, January 9, 2017 and delayed opening until 11 a.m. on Tuesday, January 10, 2017. Time files for the December 25 to January 9 pay period will close today, January 10, 2017, at 12:30 p.m.
For non-designated employees:
Record Office Closing (OFC) Leave for non-designated employees who did not work during the authorized closing or delayed opening.
- Nonexempt non-designated employees will be paid for all hours worked during the authorized closing and delayed opening but do not accrue Inclement Weather Leave (ILA) for hours worked during the authorized closing or delayed opening.
- Exemptnon-designated employees do not accrue Inclement Weather Leave (ILA) for hours worked during the authorized closing or delayed opening.
- Non-designated employees who had previously requested and were approved for time off during the authorized closing or delayed opening should not have their own leave charged.
For designated employees:
- Charge accrued leave or leave without pay for designated employees who did not report to work as scheduled.
- Record Inclement Weather Leave (ILA) for the hours that designated employees worked during the authorized closing or delayed opening.
- Designated employees who had previously requested and were approved for time off during the authorized closing or delayed opening should not have their own leave charged.
Please note:
- Hourly employees are paid only for hours actually worked.
- Nine-month faculty do not accrue Inclement Weather Leave (ILA) for the closing or delayed opening.
Managers and supervisors are encouraged to provide flexibility to employees due to travel conditions. Questions? Email leave@vcu.edu.
Reminder regarding VCU RealTime timesheets
Starting today, January 10, 2017, nonexempt salaried employees will enter and certify their hours in a weekly electronic timesheet format in VCU RealTime as opposed to clocking in and out daily and for meal breaks. Because hourly and student workers are not salaried, are limited to a 29-hour workweek, and sometimes work hours that vary from week to week, hourly and student workers will continue to clock in and out using VCU RealTime. As always, we are grateful for your patience and support as we evolve to best suit your needs and the needs of the university. Please share this information with your colleagues as you see fit and contact your HR Consultant if you have any questions.