Timekeeping changes due to inclement weather
Dear Timekeepers:
The following is information to help you process timekeeping for changes in VCU’s operating status due to inclement weather. VCU closed on Monday, March 12, 2018 at 5:30 p.m.Office Closing Leave (OFC) should be entered by the timekeeper or manager in VCU RealTime for eligible employees:
- Non-exempt non-designated employees will be paid for all hours worked during the authorized closing but do not accrue Inclement Weather Leave (ILA) for hours worked during the authorized closing or delayed opening.
- Exempt non-designated employees should not accrue Inclement Weather Leave (ILA) for hours worked during the authorized closing or delayed opening.
- Non-designated employees who had previously requested and were approved for time off during the authorized closing should not have their own leave charged for the authorized closing or delayed opening.
For designated employees:
- Charge accrued leave or leave without pay for designated employees who did not report to work as scheduled.
- Record Inclement Weather Leave (ILA) for the hours that designated employees worked during the authorized closing or delayed opening.
- Designated employees who had previously requested and were approved for time off during the authorized closing should not have their own leave charged on the authorized closing or delayed opening.
Please note:
- Hourly employees are paid only for hours actually worked.
- Nine-month faculty do not accrue Inclement Weather Leave (ILA) for the closing.
Managers and supervisors are encouraged to provide flexibility to employees due to travel conditions.
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