Answering Your Security Questions

We had a few questions during the “Securing Your Zoom Meetings” webinar that we weren’t able to address in real time. Rather than respond to everyone individually via e-mail, I thought it might be helpful to post my responses here, as a supplement to the recording posted earlier. So let’s get to it: Question: Is […]

View the Webinar: Securing Your Zoom Meetings

Thanks to everyone who attended our seminar on best practices for securing your Zoom meetings. It was great to be able to share some tips, review some features and take your questions. If you were unable to attend, the recording is now available for viewing. If you did view the webinar but were just interested […]

Upcoming Webinar: Securing Your Zoom Meetings

Join us Tuesday, May 26 at 11:00AM for an overview of Zoom security features and best practices to protect your meetings from intrusions and disruptions. Learn how to use your account settings and in-meeting controls to lock out “Zoombombers” so you and your invited guests can confidently share and collaborate in a secure virtual environment. […]

Pre-Assigning Participants to Breakout Rooms

One of the more helpful tools in Zoom, “Breakout Rooms” allows hosts to divide participants into smaller groups for discussion and collaboration, then return them to the “main” meeting when those discussions conclude. By default, Zoom will randomly choose which participants are assigned to each Breakout Room, but as host, you do have the ability […]

Using the “Registration” Feature

One of the best ways to ensure the security of your Zoom meetings is to require registration. To use this feature, log into your account at vcu.zoom.us and choose “Schedule Meeting.” Once you’ve entered the rest of your meeting details, check the box for “registration required.” Scroll to the bottom of the page, hit “Save” […]

“Chat” vs. “Chat”

An earlier message to VCU Zoom users referenced changes to the security settings in Zoom Chat, restricting participation to persons in the host’s “Contacts” list. This has created some confusion and concern we’d like to address here. To clarify, there are two forms of Chat in Zoom. One is “In-Meeting Chat,” the version that runs […]

A Note About Calendar Integration

It looks like the upgrade to Zoom 5.0 is disabling the integration with Google Calendar temporarily and requiring users to re-authorize the connection. If you’re no longer able to schedule Zoom meetings through Calendar, check your browser for a small round icon with an exclamation point, just to the right of the browser address bar. […]

Zoom 5.0 Now Available

Zoom 5.0 is now available for download, with new features and enhancements to protect meeting data and resist tampering. Enhanced Encryption With Zoom 5.0, support is enabled for AES 256-bit GCM encryption. After May 30, 2020, only Zoom clients on version 5.0 or later will be able to join Zoom Meetings. A new encryption shield […]

Cloud Recording Storage Time Extended

Due to the increased reliance on recordings as an element of remote instruction, the storage duration of Zoom Cloud recordings has been extended to 60 days. This will ensure that content stored on the Zoom Cloud server will continue to be available for viewing through the end of the Spring 2020 semester. The long-term policy […]

Using the new “Security” Icon

Zoom has always given users a range of options to help keep their meetings secure, but until now those settings have been scattered and sometimes difficult to keep track of. The newest client version simplifies matters by adding a “Security” icon to the meeting toolbar, organizing many of the most useful security settings into one […]