VCU Procurement Services

Frequent flyers at VCU have another reason to book their next trip on Southwest Airlines. A new business promotion lets you fast-track your way to VIP treatment and bonus rewards points on trips booked and flown before October 31. Whether you travel occasionally across the state or fly nationwide every month, this promotion makes elite […]

We are thrilled to announce a new corporate agreement with American Airlines to bring exclusive discounts and perks to VCU business travelers.  Whether you’re heading across the country for a conference or flying overseas for research, traveling on university business just got smoother, cheaper, and a lot more comfortable. What’s Included in the New Agreement? […]

Procurement Services has rolled out a comprehensive update to the Reimbursable Business Expenses policy, effective August 4, 2026. This update replaces the previous 2024 version to provide clearer definitions, align with IRS guidelines, and streamline how university staff, faculty, students, and non-employees handle out-of-pocket expenses. Reimbursement remains an exception-based procurement path rather than a standard […]

The IRS has announced a mid-year increase to the standard mileage rate, raising it from $0.725 to $0.76 per mile for business use, effective July 1, 2026, This is a rare off-cycle adjustment. The IRS typically sets this rate once a year, but rising fuel prices prompted the mid-year revision. What this means for VCU […]

The Auto-Populated Dates enhancement is now available in Emburse Expense. When creating a new expense report, enter your overall travel dates in the Expense Report Header. Emburse will automatically carry those dates over to the applicable expense tiles, including: The auto-populated dates remain editable, allowing you to adjust an individual expense when it does not […]

When booking your next flight, please take a moment to ensure the name on your ticket exactly matches your government-issued ID. If your middle name or initial(s) appears on your ID, it should be included on your ticket as well. Even a minor name mismatch can cause the TSA system to flag your ticket, risking […]

In an ever-changing world where global health dynamics shift rapidly, travelers need to be aware of news that may impact study abroad programs, academic research travel and institutional travel compliance. Recently, the Government of India has reinstated its Air Suvidha health self declaration system – now updated as Air Suvidha 2.0 – for all international […]

United Airlines has increased its checked baggage fees by $10 for tickets purchased on or after April 3, 2026. The fee increase applies to all domestic flights, short flights to Latin America, or flights from the US to Canada, Caribbean and Mexico. For most passengers, the first checked bag is now $50 when paid at […]

Planning a group trip for a department outing, club event, or research project often means using a 12- or 15-passenger van. Because these vehicles handle differently than standard cars, both university policies and rental vendor rules must be followed. Here’s a simplified guide to help you stay compliant and safe: 1. Driver Qualifications (University Requirements) […]

When you’re traveling on behalf of Virginia Commonwealth University, there’s a bit of planning required to keep your finances and the University’s separate. Mixed-purpose travel, often called “blended travel” refers to trips that combine business responsibilities with personal leisure time, requiring careful allocation and separation of personal and business expenses. Here is your quick guide […]