America To Go Catering Training Begins May 27!
In February, we announced VCU’s collaboration with America To Go (ATG) to streamline catering orders, improve compliance, and strengthen visibility into university catering spend. Since then, Procurement Services has been working closely with ATG to prepare the campus community for a smooth transition to the new RealSource e‑catalog. We are now ready to begin the […]
We’re Moving! Grants & Contracts Accounting New Address
G&C is excited to share that we are moving to the Monroe Park Campus to cohabitate with the rest of our Controller’s Office colleagues at the Stagg & McAdams houses. All the same, we are going to miss being down the hall from our OVPRI colleagues in Biotech and on the MCV campus with our […]
Invoice Submission Reminder: Use Trustflow for All Invoice Intake
For questions regarding invoices, payment status, or invoice-related support requests, RAMS Central remains the appropriate resource for departmental assistance and issue resolution. However, to support a more streamlined and efficient Accounts Payable review process, invoices should be submitted directly through AP’s centralized Trustflow intake process rather than attached to RAMS Central tickets. Please save the […]
Updates to the Emburse Rental Car Experience
Whether you’re heading to a conference across the state or visiting a partner institution, getting from point A to point B should be the easiest part of your trip. To support a smoother booking and reimbursement experience, we’ve enhanced the Rental Car Tile in Emburse with updated guidance and policy prompts. What’s New While the […]
Enhancing Safety: New International Travel Approval Process
At VCU, our commitment to our faculty, staff, and students extends far beyond the borders of our campus. We are dedicated to providing excellent Duty of Care—the moral and legal obligation to ensure your safety and well-being while you represent the University abroad. To further strengthen this commitment, we are introducing a key update to […]
🎯 Will It Hit This Fiscal Year? The Four-Step “Payable” Test
It’s the question we hear more than any other this time of year: “How do I make sure this hits the current fiscal year?” The answer isn’t “send the invoice early” or “submit the req in May.” It’s a four-step chain — and every link has to connect by the deadline on the Year-End Calendar. […]
ARMICS FY26 – Friendly Reminder
Deadline: Friday, May 1, 2026 ⏰ As part of VCU’s annual ARMICS (Agency Risk Management and Internal Control Standards) process, departments are asked to review key financial activities, assess potential risks, and confirm that appropriate internal controls are in place. This process helps ensure our operations remain accurate, consistent, and well-documented—and we appreciate your role […]
🔒 A Quick Heads-Up on Social Security Numbers
We wanted to share a friendly reminder that’s been on our radar lately. Procurement Services has noticed an uptick in documents being submitted — attached to requisitions, uploaded into systems, sent over email — that include full Social Security Numbers (SSNs). We know this is almost always unintentional, so we wanted to make it easy […]
What You Need to Know About 12- and 15-Passenger Van Rentals
Planning a group trip for a department outing, club event, or research project often means using a 12- or 15-passenger van. Because these vehicles handle differently than standard cars, both university policies and rental vendor rules must be followed. Here’s a simplified guide to help you stay compliant and safe: 1. Driver Qualifications (University Requirements) […]
How to Combine Business and Personal Travel at VCU
When you’re traveling on behalf of Virginia Commonwealth University, there’s a bit of planning required to keep your finances and the University’s separate. Mixed-purpose travel, often called “blended travel” refers to trips that combine business responsibilities with personal leisure time, requiring careful allocation and separation of personal and business expenses. Here is your quick guide […]
