VCU Procurement Services

Update: The Auto-Populated Dates enhancement is coming soon to Emburse Expense. This article has been updated to clarify the implementation timeline. Additional information will be shared when the feature is available. Let’s be honest: nobody lists “filing expense reports” as their favorite activity. Manually tracking down receipts and repeatedly entering identical travel dates makes expense […]

When you’re buying from an existing contract, link the contract to your RealSource requisition before you submit it. This matters most for purchases under $10,000, where the requisition typically becomes a purchase order without review by a Procurement Services buyer. If you don’t link the contract, no one else will. Why linking matters Linking connects […]

The right procurement method depends on the total contract value, what VCU is buying, and whether competition or an exception applies. Procurement Services can help identify the appropriate path before a department selects or commits to a vendor. Request for Proposal (RFP) Formal process used when VCU needs to evaluate factors beyond price and may […]

The Controller’s Office is working on updating the fringe rates applicable to fiscal year 2027. The new rates are applicable to transactions incurred on or after Jul 01, 2026.Faculty/Classified Fringe 38.7% (Decrease from 38.8%) Hourly Fringe 7.8% (Increase from 7.4%) Updated Process  Payroll: o   input new rates in Banner; new rates to be automatically applied to […]

RealSource will be unavailable due to a scheduled system update beginning Friday, July 17, at 9:00 PM through Sunday, July 19, at 12:00 PM while Release 26.2 is deployed. This is a minor software release, and only minimal changes are included. Users should plan accordingly and complete any time-sensitive transactions before the scheduled downtime. Thank you for your patience and understanding […]

A new fiscal year marks a fresh start and new opportunities for our campus community. Procurement Services is excited to continue partnering with departments across campus to support your purchasing needs and help make the year ahead a success. Whether you’re planning new projects, launching initiatives, or preparing for what’s next, we’re here to help […]

When booking your next flight, please take a moment to ensure the name on your ticket exactly matches your government-issued ID. If your middle name or initial(s) appears on your ID, it should be included on your ticket as well. Even a minor name mismatch can cause the TSA system to flag your ticket, risking […]

In an ever-changing world where global health dynamics shift rapidly, travelers need to be aware of news that may impact study abroad programs, academic research travel and institutional travel compliance. Recently, the Government of India has reinstated its Air Suvidha health self declaration system – now updated as Air Suvidha 2.0 – for all international […]

To accommodate the FY26 fiscal year-end closure process, the RealSource system will be unavailable starting Monday, June 29, 2026, at 5:00 PM. The system will be restored on Wednesday, July 1, 2026 or once Banner is back online. If you have any questions or need further assistance, please feel free to reach out. Business Solutions Team

Departments may receive quotes, order forms, statements of work or other vendor documents that include a signature line. Please do not sign these documents unless you have delegated authority to sign on behalf of VCU. A signature may do more than confirm pricing. It may also accept vendor terms, renewal language, payment obligations, cancellation requirements […]