VCU Procurement Services

To accommodate the FY26 fiscal year-end closure process, the RealSource system will be unavailable starting Monday, June 29, 2026, at 5:00 PM. The system will be restored on Wednesday, July 1, 2026 or once Banner is back online. If you have any questions or need further assistance, please feel free to reach out. Business Solutions Team

Departments may receive quotes, order forms, statements of work or other vendor documents that include a signature line. Please do not sign these documents unless you have delegated authority to sign on behalf of VCU. A signature may do more than confirm pricing. It may also accept vendor terms, renewal language, payment obligations, cancellation requirements […]

Beginning in fiscal year 2027, the Finance and Research Dashboards are moving from the preferred method of documenting index reconciliations to the required method.  To request an exemption from use of the dashboards, email the Controller’s Office at [email protected]. The exemption request should include where your reconciliations will be documented and why this method is superior […]

A handful of federal lists restrict purchases of equipment from specific manufacturers — even when you’re buying through a familiar reseller like Amazon Business, B&H, or Grainger. Drones, network gear, video surveillance cameras, and certain lab equipment are the most common cases. To make these easier to catch before checkout, we’ve put together a quick […]

In February, we announced VCU’s collaboration with America To Go (ATG) to streamline catering orders, improve compliance, and strengthen visibility into university catering spend. Since then, Procurement Services has been working closely with ATG to prepare the campus community for a smooth transition to the new RealSource e‑catalog. We are now ready to begin the […]

United Airlines has increased its checked baggage fees by $10 for tickets purchased on or after April 3, 2026. The fee increase applies to all domestic flights, short flights to Latin America, or flights from the US to Canada, Caribbean and Mexico. For most passengers, the first checked bag is now $50 when paid at […]

Effective July 1, 2026, the monthly cost for non-mandatory mail pickup and delivery services (alternate delivery) for VCU, VCU Health, and MCVP departments will increase to $66 per month. The current rate of $60 per month has remained unchanged since the service was first established through outsourcing in July 1996. This adjustment reflects operational cost […]

We invite you to share your appreciation and congratulations to Delois Alexander-Garnes, who will be retiring this summer after many years at G&C. Delois has been instrumental in helping with process improvements, training fellow team members and creating a collaborative environment both within our team and at VCU. We will miss having her charismatic personality around daily!  We […]

G&C is excited to share that we are moving to the Monroe Park Campus to cohabitate with the rest of our Controller’s Office colleagues at the Stagg & McAdams houses. All the same, we are going to miss being down the hall from our OVPRI colleagues in Biotech and on the MCV campus with our […]

For questions regarding invoices, payment status, or invoice-related support requests, RAMS Central remains the appropriate resource for departmental assistance and issue resolution. However, to support a more streamlined and efficient Accounts Payable review process, invoices should be submitted directly through AP’s centralized Trustflow intake process rather than attached to RAMS Central tickets. Please save the […]