VCU Procurement Services

When: Tuesdays, 1PM-2PM via Zoom Do you have burning questions or need expert advice to tackle your latest procurement need? Look no further! Why Join Our Virtual Office Hour? What to Expect How to Join Don’t miss out on this opportunity to learn, grow, and connect with our specialists in Procurement Services! 🌟

In August 2026, VCU Human Resources and Payroll Services hosted a Tuition Benefit Taxation Overview Webinar to help employees better understand the tuition benefit program and its potential tax implications. The webinar covered program eligibility, the application process, the difference between tuition benefit and tuition reimbursement, and how the benefit may affect annual taxes. Employees […]

Virginia Commonwealth University has updated its Business-Related Travel Policy. The revisions do not restrict business travel; instead, they modernize language and clear up gray areas around flexible work. What Stays the Same The core philosophy remains: spend university funds prudently on travel that directly aligns with VCU’s mission. Key procedural baselines include: New Rules for […]

VCU Procurement Services is excited to announce the launch of the new Airgas RealSource e-catalog. Beginning September 21, 2026, departments scheduling gas orders and delivery will use the Aigas RealSource e-catalog — simplifying order placement, billing, and vendor coordination. VCU departments will be able to purchase industrial, medical and specialty gases, laboratory and safety products, […]

A little information up front can make a requisition easier to review and process. Before submitting in RealSource, include the documentation and details Purchasing will need to understand the request and determine the appropriate procurement path. What to include Depending on the purchase, this may include: Helpful comments are welcome The comments field can also […]

Before telling a vendor to begin work or place an order, make sure the appropriate VCU purchasing method is approved and in place. For most purchases requiring a purchase order, that means the vendor should have the VCU PO before work begins. Five quick checks Why this matters Getting the purchasing process completed first gives […]

Frequent flyers at VCU have another reason to book their next trip on Southwest Airlines. A new business promotion lets you fast-track your way to VIP treatment and bonus rewards points on trips booked and flown before October 31. Whether you travel occasionally across the state or fly nationwide every month, this promotion makes elite […]

We are thrilled to announce a new corporate agreement with American Airlines to bring exclusive discounts and perks to VCU business travelers.  Whether you’re heading across the country for a conference or flying overseas for research, traveling on university business just got smoother, cheaper, and a lot more comfortable. What’s Included in the New Agreement? […]

A purchase order or signed agreement may not be the only step required before a firm begins work. Contractor work can trigger access, data, technology, insurance, VCU Facilities Management review, and compliance reviews. Identify those needs before services begin. Identify early whether the contractor will: Reviews that may apply Depending on the engagement, VCU may […]

When a vendor starts work before the appropriate purchasing method is in place, the problem often shows up later—when the invoice arrives. Without a valid purchase order, the invoice may not have the information needed to route and match correctly in Digital Mailroom (DMR). That can leave Accounts Payable trying to determine who ordered the […]