VCU Procurement Services

When you’re submitting a One-Time Payment Request, there’s one small but essential detail that helps keep our financial process running smoothly: the service date. Adding the correct service date at the beginning of the “Business Purpose” field isn’t just a best practice—it’s required. And for good reason! Why is the service date so important? Including […]

Greetings RealSource users! We’re making a small update in RealSource to help improve the accuracy of account code selections and keep the approval process running smoothly. What’s changing?Requisitions that use certain account codes will now go through a quick review by the Controller’s Office. This helps catch any miscoded items early and ensures everything is […]

We’re making an important update to our shipping policies. The option to use a one-time ship-to-home address will be discontinued. Why the Change? This adjustment allows us to streamline our procurement processes and ensure better tracking and accountability for all shipments. What Are Your Alternatives? If you need to ship items to an employee’s home […]

Searching made easy! The RealSource Search feature is designed to help you quickly find and manage your purchase orders. With five pre-built searches—like Open POs, Discounts Requiring a Receipt, and Invoices Requiring Receipts—you can narrow your focus and find the exact info you need. Just use the orders icon and filter by department to make […]

The “Showcase for Small, Women & Minority-Owned Businesses” in RealSource is being updated to “Certified Businesses.” You’ll still find the same trusted vendors, now under the new name. Additionally, these vendors will be identified with a “Certified Business” badge within their profiles. If you have any questions, feel free to contact the RealSource team.

Want to make your department’s procurement processes smoother and more efficient? We’re hitting the road to bring our expertise directly to your team! We understand that each department has unique needs and challenges when it comes to purchasing goods and services. That’s why we’re offering personalized sessions tailored to your department’s specific workflows. Whether you […]

You’ve carefully qualified your recipient, ensured they’re set up in RealSource, and completed the all-important Independent Contractor Agreement (ICA) form. You’ve even created the purchase order and received the services. Fantastic! But there’s one crucial step that often gets overlooked, and it’s the most important step of all: submitting the ICA Payment Request form in […]

Have you noticed the Gold Stars in RealSource? The “Adopt” feature enhances user experience by providing real-time guidance, training, and contextual support. It enables Procurement Services to boost system utilization, offering users convenient access to assistance and guidance. To make use of this functionality, simply click on any of the star badges found throughout the […]

As part of our ongoing efforts to enhance our invoicing process, we’d like to share a few essential guidelines that will help ensure a seamless and efficient handling of your invoices. 1. Remember to Include the PO# on Your Invoices When you submit your invoices to [email protected], it’s crucial to include the Purchase Order (PO) […]

At Virginia Commonwealth University (VCU), we’re thrilled to be in the spotlight for our groundbreaking procurement practices. Recently celebrated as a success story, VCU Procurement has revolutionized compliance and efficiency with JAGGAER Adopt Premium’s intuitive training guides. With 25,000 employees and nearly 29,000 students, we faced the challenge of maintaining seamless compliance. Our solution? Step-by-step […]