Before Engaging a Firm and Authorizing Work to be Performed
A purchase order or signed agreement may not be the only step required before a firm begins work.
Contractor work can trigger access, data, technology, insurance, VCU Facilities Management review, and compliance reviews. Identify those needs before services begin.
Identify early whether the contractor will:
- Perform work on campus
- Need access to VCU systems or networks
- Handle personal, student, health, financial, or university proprietary information
- Collect, process, or transmit payment card information
- Need parking, building access, or contractor identification
- Use VCU logos, trademarks, or branding
- Provide technology, hosted services, software, or online platforms
- Require access to restricted locations, equipment, or systems
Reviews that may apply
Depending on the engagement, VCU may need to address:
- Accessibility and Section 508 requirements
- Payment Card Industry security standards
- Certificates of insurance
- Background checks
- Network access
- Data-handling requirements
- Export control
- SOC reports
- FERPA/ HIPAA
- Permitting requirements and Facilities Management involvement
Addressing these details early helps align the agreement, scope of work, contractor access, and implementation timeline.
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Categories Procurement Services