VCU Procurement Services

The Controller’s Office is working on updating the fringe rates applicable to fiscal year 2027. The new rates are applicable to transactions incurred on or after Jul 01, 2026.Faculty/Classified Fringe 38.7% (Decrease from 38.8%) Hourly Fringe 7.8% (Increase from 7.4%) Updated Process  Payroll: o   input new rates in Banner; new rates to be automatically applied to […]

RealSource will be unavailable due to a scheduled system update beginning Friday, July 17, at 9:00 PM through Sunday, July 19, at 12:00 PM while Release 26.2 is deployed. This is a minor software release, and only minimal changes are included. Users should plan accordingly and complete any time-sensitive transactions before the scheduled downtime. Thank you for your patience and understanding […]

A new fiscal year marks a fresh start and new opportunities for our campus community. Procurement Services is excited to continue partnering with departments across campus to support your purchasing needs and help make the year ahead a success. Whether you’re planning new projects, launching initiatives, or preparing for what’s next, we’re here to help […]

When booking your next flight, please take a moment to ensure the name on your ticket exactly matches your government-issued ID. If your middle name or initial(s) appears on your ID, it should be included on your ticket as well. Even a minor name mismatch can cause the TSA system to flag your ticket, risking […]

In an ever-changing world where global health dynamics shift rapidly, travelers need to be aware of news that may impact study abroad programs, academic research travel and institutional travel compliance. Recently, the Government of India has reinstated its Air Suvidha health self declaration system – now updated as Air Suvidha 2.0 – for all international […]

To accommodate the FY26 fiscal year-end closure process, the RealSource system will be unavailable starting Monday, June 29, 2026, at 5:00 PM. The system will be restored on Wednesday, July 1, 2026 or once Banner is back online. If you have any questions or need further assistance, please feel free to reach out. Business Solutions Team

Departments may receive quotes, order forms, statements of work or other vendor documents that include a signature line. Please do not sign these documents unless you have delegated authority to sign on behalf of VCU. A signature may do more than confirm pricing. It may also accept vendor terms, renewal language, payment obligations, cancellation requirements […]

Beginning in fiscal year 2027, the Finance and Research Dashboards are moving from the preferred method of documenting index reconciliations to the required method.  To request an exemption from use of the dashboards, email the Controller’s Office at [email protected]. The exemption request should include where your reconciliations will be documented and why this method is superior […]

A handful of federal lists restrict purchases of equipment from specific manufacturers — even when you’re buying through a familiar reseller like Amazon Business, B&H, or Grainger. Drones, network gear, video surveillance cameras, and certain lab equipment are the most common cases. To make these easier to catch before checkout, we’ve put together a quick […]

In February, we announced VCU’s collaboration with America To Go (ATG) to streamline catering orders, improve compliance, and strengthen visibility into university catering spend. Since then, Procurement Services has been working closely with ATG to prepare the campus community for a smooth transition to the new RealSource e‑catalog. We are now ready to begin the […]