Booking Smarter: How Collegiate Travel Planners Supports VCU Travel
We understand that when you’re booking travel for university business, it can be tempting to go with the lowest fare you find online. But there are a few important reasons why VCU requires all university-related travel to be booked through our contracted Travel Management Company, Collegiate Travel Planners (CTP). Here’s a quick breakdown to help explain why this policy is in place—and how it actually benefits you.
1. It Keeps Us in Compliance
VCU’s travel policy requires the use of CTP to ensure all bookings follow university guidelines. This includes things like fare flexibility, refundability, and proper documentation for reimbursement. Booking through CTP helps ensure everything is in line with what’s needed for a smooth travel and reimbursement process.
2. We Can Better Support You While You Travel
One of the biggest advantages of using CTP is that it helps us fulfill our Duty of Care. If there’s an emergency, delay, or last-minute change, we can locate and assist our travelers quickly—something that’s not possible with third-party booking sites.
3. You See the Full Picture on Costs
Sometimes third-party sites show lower prices, but those fares often come with strings attached—like being non-refundable or having hidden fees. CTP provides options that are fully vetted and aligned with VCU’s reimbursement rules, so there are no surprises later.
4. You Still Have Options
Think you’ve found a better fare elsewhere? CTP agents are often able to match or find similar options that meet university requirements. Plus, they can book using the university’s Air Travel Card (ATC), which isn’t possible outside of CTP.
In a Nutshell
Using CTP isn’t just about following policy—it’s about making sure your travel is safe, compliant, and as hassle-free as possible. We appreciate your understanding and are always here to help if you have questions or need support with your travel plans.