VCU Procurement Services

Grants & Contracts (G&C) has updated several resources on the website related to post-award financial management for sponsored projects. The new pages include: Action Needed Before Winter Break To ensure requests can be processed before the holiday break, please submit the following no later than Monday, December 15: Requests submitted after December 15 will be processed as quickly […]

We’re pleased to announce that Hertz is now a preferred vendor for vehicle rentals, offering substantial benefits for both business and personal travel.  Hertz will join Enterprise and National as a solution to VCU’s vehicle rental needs while providing highly competitive, discounted rates.  To take advantage of VCU’s discounted rates and other contract benefits, please make […]

VCU is a non-profit organization and an agency of the Commonwealth, so most of our income is exempt from federal income tax. However, some activities that are not directly related to VCU’s mission can generate income that is taxable. This is called Unrelated Business Income Tax (UBIT). In the past, VCU Finance has paid UBIT from a central fund. Beginning […]

Starting February 1, 2026, travelers who are unable to present an acceptable form of ID, including a non-REAL ID-compliant driver’s license, will be able to pay $45 to use TSA Confirm.ID, an alternative identity verification system. TSA encourages travelers without REAL ID to pay the fee online before traveling. Travelers who undergo TSA Confirm.ID processing […]

The VCU Travel Services Team wants to remind all travelers that flight disruptions can occur due to factors like weather, airline scheduling challenges or government operations. These situations can lead to increased delays or cancellations for both domestic and international travel and can develop quickly. Key tips for a Smooth Journey Remember Collegiate Travel Planners […]

Emburse Enterprise will soon retire the legacy Chrome River Snap application and will fully migrate to the new Emburse Enterprise mobile app on January 31, 2026. This modernized app delivers enhanced security and compliance, an intuitive user experience, and AI-powered expense automation. Key features include smarter receipt capture, streamlined pre-approval processes, and simplified expense report […]

As the winter break quickly approaches, the university will begin its annual holiday closing period. To help you plan ahead and avoid last-minute surprises, we’ve prepared our Winter Closing Schedule, outlining when offices and services will be unavailable. Why This Matters Understanding the winter closing schedule allows you to plan your work, purchases, and communications […]

With the government shutdown now resolved, the FAA has lifted its emergency flight-reduction measures and air travel has largely returned to normal operations. Airlines have restored most schedules, and airport activity is stabilizing as staffing and flight operations return to their usual pace. Although normal operations have resumed, minor delays or residual schedule adjustments may […]

The IRS is updating several reporting thresholds beginning January 1, 2026, and these changes affect how VCU processes payments to non-employees. This includes research and survey participants, guest speakers, community members, and others receiving incentive or stipend payments. What’s Changing SSN / W-9 Collection Threshold VCU will collect SSN/W-9 information when a non-employee receives $250 […]

We’ve made an important update to the One-Time Payment Request Form to better support departmental and Accounts Payable (AP) needs. A new question has been added to the form: “Does this payment require a document to accompany the check?” If your department requires a document to be sent with the check, simply select “Yes” when […]