Faculty information for Spring Semester
Dear VCU Faculty,
Welcome to the Spring 2025 semester!
We are writing to share and reiterate information as you start a new semester. Below are the top 10 points that faculty need to know before classes begin.
1. Faculty are expected to teach their course(s) in the modality originally scheduled. Details on these guidelines can be found here.
2. The course syllabus should be posted in advance.
- Contact your department chair/director for a sample syllabus, or refer to the guide to creating a syllabus.
- Incorporate and/or link to student-relevant information from the details here.
- Consider including this helpful video for students about the syllabus statements.
- Announce and keep regular office hours (in-person and/or online).
- Include a Canvas tutorial for students during your first class meeting.
- Upload your syllabus to Banner (even if you have already uploaded your syllabus into Canvas) and provide any expectations for the first class meeting prior to the start of class. It is highly recommended that you welcome students to your course by emailing them the same information. You can find your class roster here.
- Use this Best Practices Resource Tool to construct syllabi that are in compliance and inclusive of all students.
3. Course semester life cycle overview.
- A workshop for new faculty, Life Cycle of Your Semester, was offered Thursday, Jan. 9, 2025 (as part of the New Faculty Orientation session). This workshop provided resources, links, and details about what faculty members should be mindful of throughout a semester (pre-semester beginning/early semester, mid-semester, and end of the semester). This will be a recurring workshop, and will be offered shortly before the beginning of spring and fall semesters.
- Links to the various resources discussed in the session can be found here.
4. Academic policies, guidelines, and regulations.
- Registration is required for student attendance: After the add/drop period (Jan. 13-19), students may not attend classes in which they are not registered. All faculty are strongly encouraged to take attendance immediately after Jan. 19 to ensure that only enrolled students are attending class. Please note that VCU does not have a first day attendance policy.
- Absence policy: VCU’s regular attendance policy, as listed in the VCU Bulletin, applies for all students. The temporary academic regulation pertaining to student absences due to COVID put in place in the past is no longer in effect.
- Pass/fail grade option: VCU has a published pass/fail grade option for undergraduate students. Students must familiarize themselves with the current grade option, including limits and deadlines.
- For the spring 2025 semester, students will have until March 28 to request the pass/fail option for eligible courses. (Please note: spring miniterm, February miniterm, and March miniterm classes all have different deadlines for choosing the pass/fail option)
- Additional information to help with supporting students and maintaining a classroom culture of well-being can be found here.
5. Academic calendar and windows for scheduled student feedback.
- Academic calendar: Consult the spring academic calendar for important deadlines, events, and planned closings.
- Timely feedback & Student Success: VCU provides two methods to help faculty set and reinforce high academic expectations in their undergraduate classes by providing timely feedback to students regarding their academic performance: progress reports (from Jan. 21-Feb. 10) and midterm grades (from Feb. 19-March 21).
- Final exams: All final exams for the semester will be scheduled according to the university’s final exam schedule. Students enrolled in courses with an in-person component (i.e., not fully online) will be expected to be on campus for final exams if required by their instructor. For off-campus classes and classes that are not listed on the above final exam schedule, students should contact their instructor.
6. VCU’s health and safety protocols.
- COVID-19: Masking is optional on both Monroe Park and MCV campuses.
- COVID Vaccinations: Are no longer a requirement for students at VCU. Student Health strongly recommends that students and faculty are vaccinated and boosted. Free vaccinations are available to students through the Student Health Web Portal. Faculty cannot ask students about their vaccination status.
- Read the current Health Advisories for information related to the university’s ongoing response and recommendations to Influenza, Mpox, and COVID-19.
7. Stay informed.
- Add the VCU Academic Calendar to your Google Calendar for easy reference.
8. Gen AI and Teaching & Learning.
- Gen AI Guidelines for Faculty and Gen AI Guidelines for Students are available on the Faculty Affairs website.
- A draft tool focused on Gen AI and Teaching & Learning is available here.
- Considering that the AI world is constantly changing, we have created an advisory council of faculty who are familiar with AI and who stay abreast of new developments, so that we can update this tool with addendums (addendums are forthcoming).
- During the spring semester, the Center for Teaching and Learning Excellence, Faculty Affairs will continue to hold sessions that address various Gen AI topics.
- Additionally, sharing ideas is critical to supporting faculty. In order to enable sharing, we have created a repository, so that faculty can upload details of successful strategies using Gen AI in the classroom. Instructions for uploading information and document submission guidelines can be found here.
9. Guidelines regarding campus disruptions and space utilization.
- Guidelines for Addressing Disruptions to Educational and Other University Operations are available here, as well as on the Faculty Affairs website.
- Space Utilization Guidelines for Faculty are available here, as well as on the Faculty Affairs website.
10. A variety of professional development initiatives are available for faculty during the spring 2025 semester. A listing of the initiatives is available here.
As always, we encourage you to remain empathetic and flexible with your students. Best wishes for a vibrant and engaging spring semester!
Mangala Subramaniam
Senior Vice Provost for Faculty Affairs
Susan Coombes
Interim Director, CTLE