Save the Date! Why Service Dates Are Crucial for One-Time Payment Requests
When you’re submitting a One-Time Payment Request, there’s one small but essential detail that helps keep our financial process running smoothly: the service date.
Adding the correct service date at the beginning of the “Business Purpose” field isn’t just a best practice—it’s required. And for good reason!
Why is the service date so important?
Including an accurate service date helps:
✅ Ensure our financial records are complete and accurate
✅ Support compliance with audit and tax reporting standards
✅ Prevent delays in processing or corrections down the road
In short, it’s a small step that keeps everything on track behind the scenes.
What counts as a service date?
Here’s a simple guide to help you enter the right information every time:
- For Goods: Use the date the items were physically received.
- For Services: Use the date the work was performed or completed—the day the individual actually earned the payment.
Need help? We’ve got you.
If you have any questions or need assistance with service dates, contact the Finance Helpline at 804-828-0388.
Categories Procurement Services