VCU Procurement Services

Renting a vehicle for university business? Here’s what you need to know to stay compliant and fully protected. To ensure full coverage and alignment with university policy, please review the requirements below before booking your rental. 👩🏾‍💼 Employee Requirements All VCU employees must have Collision Damage Waiver (CDW) and Loss Damage Waiver (LDW) coverage for […]

Major construction officially began on January 12, 2026, for the Long Bridge rail project over the Potomac River. This important infrastructure upgrade is expected to continue through 2030 — and it will temporarily impact Amtrak service along this busy corridor. 🕒 Daily Bridge Closures Throughout construction, all northbound and southbound Amtrak trains traveling across the […]

If you intend to travel to a destination with a level 3 or level 4 U.S. Department of State travel advisory, you must file a petition to the International Travel Advisory Committee (ITAC).  More information on the ITAC and the petition process, as well as FAQs, can be found on the ITAC website. Please monitor the U.S. Department […]

Great news! Southwest Airlines is offering a special promotion for employees who have a Rapid Rewards® number. If you’re not currently an A-List Member, this is your opportunity to receive complimentary promotional A-List status for 90 days when you enroll between February 15, 2026 and March 15, 2026. 🌟 What You’ll Enjoy with A-List Status […]

Over the years, some departments used a legacy workaround commonly called a “Flipper” in RealSource. We’ve shared guidance on this before, but we still see some usage and questions come up.  Whether you’re new to the university or just need a quick refresher, here’s why flippers are officially retired and how you can handle your […]

Effective February 11, 2026, VCU has implemented the GSA Privately Owned Vehicle (POV) rate for certain travel reimbursements. Use of a personal vehicle for official university business that is based primarily on convenience, personal comfort, or individual preference will be reimbursed at this reduced GSA Mileage Rate.  Things to Know: For any questions, please contact [email protected].

We’ve all been there: you’re reviewing your department’s accounts and notice a lingering $1.50 balance on a closed PO from an early payment discount, or you realize an index code was entered incorrectly on a line that has already been paid. In the procurement world, we call the practice of keeping these records accurate and […]

Completing receiving in RealSource as soon as goods arrive or services are performed is one of the easiest ways to prevent invoice delays. If receiving isn’t completed, invoices may be unable to process for payment—even when everything else is correct. Why it matters Timely receiving helps VCU: Common myths (and the facts) Myth Fact “I […]

Flight disruptions can occur unexpectedly due to factors such as weather conditions, airline scheduling issues, or government-related operations. These situations can develop rapidly and may impact both domestic and international travel. To help reduce inconvenience and minimize long wait times resulting from travel disruptions and delays, VCU’s Travel Services Team, through partnership with Collegiate Travel […]

We’re pleased to announce that the Office of Procurement Services at VCU has entered into an agreement with America To Go (ATG) to consolidate and streamline our catering orders across campus and bring all catering transactions into compliance. Why we made this change Over the last several months our team worked closely with internal campus […]