VCU Procurement Services

The IRS is updating several reporting thresholds beginning January 1, 2026, and these changes affect how VCU processes payments to non-employees. This includes research and survey participants, guest speakers, community members, and others receiving incentive or stipend payments. What’s Changing SSN / W-9 Collection Threshold VCU will collect SSN/W-9 information when a non-employee receives $250 […]

We’ve made an important update to the One-Time Payment Request Form to better support departmental and Accounts Payable (AP) needs. A new question has been added to the form: “Does this payment require a document to accompany the check?” If your department requires a document to be sent with the check, simply select “Yes” when […]

As the holiday season approaches, the university will have a winter break closing period. To help you plan ahead, we’ve prepared our Winter Closing Schedule so you know when offices and services will be unavailable. Why This Matters Knowing the winter closing schedule helps you plan work, purchases, and other activities around the break. It […]

Keep your Candex requests moving smoothly To help ensure your payment or support requests reach Candex quickly, please send all messages to [email protected] using regular email delivery. Encrypted emails can’t be received or processed by the Candex Support team and may get stuck in their system — which could delay your request. This applies to […]

We’re working closely with our partners in the Controller’s Office and Payroll Services to make sure that research participant payments remain clear, compliant, and easy to process. The main change is the introduction of a new Research Study Participant Payment Form, which replaces the previous submission method for VCU employee participants. This new form helps […]

We’ve noticed an increase in Independent Contractor Agreement’s (ICA) being sent as invoices to Trustflow. While well-intended,  ICA’s  are not invoices and Trustflow is designed to match invoices. Non-invoice submissions often get rejected because the system is designed to recognize invoices.  To make sure your ICA payments are handled quickly and correctly, please follow the proper […]

Just a quick update—our expense and invoice system, Chrome River, has rebranded and is now called Emburse Enterprise. The platform itself remains the same, but the new name reflects a broader shift under the Emburse umbrella. Everything you’re used to, still works as expected—same login, same workflows, same functionality—just with a refreshed name and look. The […]

Have questions about processing payments through Candex? Here are two common scenarios we’ve been asked about — and what you need to know. Can I pay a foreign individual through Candex? Yes — Candex does support wire transfers to foreign individuals. However, payments may be restricted based on the individual’s country of residence. Due to […]

From new faces to fond farewells, here’s what’s been happening recently across Finance and Administration teams!

We’ve recently updated our Hospitality Resources page with additional event spaces and hotel options! If you’re planning a meeting, conference, or an event, take a moment to check out the latest additions. 🔄 The site is still a work in progress — we’ll continue to update it as new venues are added and additional agreements […]