VCU Procurement Services

From new faces to fond farewells, here’s what’s been happening recently across Finance and Administration teams!

We’ve recently updated our Hospitality Resources page with additional event spaces and hotel options! If you’re planning a meeting, conference, or an event, take a moment to check out the latest additions. 🔄 The site is still a work in progress — we’ll continue to update it as new venues are added and additional agreements […]

Before submitting a New Vendor Request in RealSource, take a moment to search first — the vendor you’re looking for may already be registered! Here’s a quick guide to walk you through the search process and submitting a request when needed: This is part of a growing set of RealSource tips we’ll be sharing regularly. […]

A quick reminder for all P-Cardholders and Approvers: The FY26 training course is now open in Canvas and will remain available through Friday, October 31, 2025. This annual training helps you stay current with policy, supports responsible card use, and keeps the P-Card program running smoothly. What You Need to Know How to Get Started […]

VCU Procurement Services is updating the way credits are handled in RealSource to improve transparency, compliance, and communication with departments. What’s changing? In the past, some credits were applied informally to offset the invoice. Moving forward, all credits will be  entered into RealSource to offset invoiced items. Most importantly, when a department returns an item […]

Treasury is excited to announce that the Collections team has officially moved from 700 W. Grace Street to their new location on the 3rd floor of Harris Hall. This move is a big win for both staff and students. The new space offers a more central location on campus, making services easier to access while […]

Navigating processes in RealSource got easier. Whether you’re new to the system or just need a quick refresher, yellow star badges are your built-in guide. What Are the Yellow Stars?  You’ll find yellow star icons placed throughout RealSource. These aren’t just decorations—they’re interactive tools designed to help you complete your tasks smoothly.  How to Use Them Whenever you see […]

Need to verify the status of an invoice or payment in RealSource? Here’s a quick guide to help you track down the information you need. 🔍 Step 1: Open the Purchase Order (PO) Start by locating the Purchase Order (PO) associated with the invoice you’re checking.Click on the PO to open it. 🧾 Step 2: […]

At VCU, it’s important to follow purchasing practices that ensure compliance, transparency, and efficiency. When it comes to buying memberships from retailers such as Sam’s Club, Costco, or BJ’s, there are several factors to consider: For these reasons, it is generally advisable to use contracted vendors whenever possible. Doing so helps ensure compliance with state […]

Vendors sometimes contact VCU about payments that don’t match their invoices and one reason this may happen is because of a partial or full payment interception.  Payment interceptions usually happen as a result of the  Commonwealth Debt Set-Off (CDS) Program, a legally mandated program that recovers outstanding debts that vendors owe to state (CDS) and federal Treasury […]