🚱 Bottled Water Service Issues – Recommended Vendor Alternative
Procurement Services has received multiple reports from departments experiencing serious issues with one of the bottled water delivery vendors currently in use across campus. These issues include: One department shared that they haven’t received water since June, while another reported unreturned calls and broken equipment that has gone unserviced for months. 🔍 What’s the situation? […]
We’re Still Here for You – Weekly Virtual Office Hour! 🌞💻
Summer schedules might be a little different, but Procurement’s Virtual Office Hours are still happening every Tuesday afternoon — and we’re always glad to connect with you! Whether you’ve got a quick question, need help navigating a process, or just want to check in, our team is live, ready, and happy to help! It’s an […]
Finance Ice Cream Social – Today at 1 PM! 🎉
To celebrate another successful fiscal year, the VCU Division of Finance is hosting an Ice Cream Social today — Thursday, July 24, from 1–3 p.m. at Rodney’s (Shafer Court Dining Center, first floor). If you RSVP’d, we hope to see you there for some sweet treats and a chance to unwind with colleagues. It’s a […]
Capital Equipment Threshold Has Increased 💼📦
As of July 1, 2025, VCU’s capitalization threshold for equipment purchases has officially increased from $5,000 to $10,000 per item. What This Means: Quick Coding Reminders: 🧾 Need more detail?Full guidance — including HEETF rules, software, training, and split coding — is available from the Controller’s Office. 👉 View the full guidance and policy here […]
Tariffs Now Appearing on Invoices: What Departments Need to Know
Recently, we’ve seen a noticeable uptick in tariffs being added to vendor invoices. As global trade policies continue to evolve, these additional charges are becoming more frequent and are now impacting our purchasing costs across several departments. To help manage this change, the Accounts Payable (AP) team has implemented a new communication process: If a […]
Fixed Asset Account Code Changes: What You Need to Know
As part of recent updates to our fixed asset accounting practices, the Controller’s Office has deactivated about 17 account codes. These codes have already been removed from RealSource and will only remain temporarily active in Banner until July 31st to allow time for processing any remaining payments. 🗓️ Key Deadline: July 31 All payments tied […]
🔍 Streamlining Small-Dollar PO Encumbrances
Procurement Services is simplifying your financial cleanup process. Each quarter, we’ll automatically remove remaining encumbrances on purchase orders with balances of $5.00 or less. What This Means for You No action is needed on your part. These low-dollar encumbrances will be cleared automatically—as long as there are no underlying issues, such as closed index or […]
🎉 Happy Fiscal New Year! 🎊
As of July 1, we’ve officially turned the page and stepped into a brand-new fiscal and we’re excited for what’s ahead! ✨ A Fresh Start The beginning of a new fiscal year is more than just a date on the calendar — it’s a chance to: đź“Ś Looking Ahead: Need Support? As you begin planning for […]
🚧Upgrade Alert: RealSource 25.2 Software Release and Scheduled Downtime
Mark your calendars and prep your to-do lists — RealSource is getting a major upgrade! We’re rolling out Software Release 25.2, and with it comes a short window of scheduled downtime to make room for some exciting improvements. 🛠️ Scheduled Downtime: Starts: Friday, July 11 at 9:00 PM ETEnds: Sunday, July 13 at 12:00 PM ET ✨ What’s Changing? One […]
