đź“… Reminder: 2025 Fiscal Year-End Processing Deadlines
As we approach the close of the 2025 fiscal year, VCU Procurement Services would like to remind departments of the key deadlines to ensure timely processing of purchases, payments, and other financial transactions. đź”” Why This Matters Meeting these deadlines is essential to ensure that all transactions are recorded in the correct fiscal year. Delays […]
Encumbrance Update: Travel Liquidations Through April 30, 2025
The latest travel encumbrance liquidations have been successfully processed through April 30, 2025. Two separate liquidation files were uploaded into Banner last week to address outstanding encumbrances: These updates apply to both Grant and non-Grant indexes, ensuring broad coverage and cleanup of past encumbrances. As of now, only pre-approvals that are still open or were used, expired, or […]
Avoid Amazon Order Headaches: Cancel Orders the Right Way
We’ve seen an uptick in issues with canceled Amazon orders, and wanted to clarify an important step to help avoid payment confusion or invoice problems. All approved Realsource orders are sent electronically to the vendor. If an order needs to be changed or cancelled, the vendor needs to be contacted directly. Amazon begins fulfilling orders […]
New Internal Website for Event Planning & Hospitality at VCU
Planning an event at VCU involves many moving parts—finding the right space, coordinating with vendors, and following university policies. To support you through that process, we’ve created a new internal website with resources and guidance tailored for VCU staff. The site includes key steps in event planning, tips for choosing venues and services that accept […]
Gift Cards in the Workplace: A Thoughtful Gesture or a Taxable Headache?
Giving gifts has long been a meaningful way to express appreciation, especially in the workplace. Whether it’s a token of gratitude for a job well done or a gesture of goodwill during the holidays, gifts can boost morale and strengthen team culture. However, when it comes to gift cards, things get a bit more complicated—especially under […]
Save the Date! Why Service Dates Are Crucial for One-Time Payment Requests
When you’re submitting a One-Time Payment Request, there’s one small but essential detail that helps keep our financial process running smoothly: the service date. Adding the correct service date at the beginning of the “Business Purpose” field isn’t just a best practice—it’s required. And for good reason! Why is the service date so important? Including […]
