Limited-Time Southwest A-List Promotion (2/15/2026 – 3/15/2026)✈️
Great news! Southwest Airlines is offering a special promotion for employees who have a Rapid Rewards® number. If you’re not currently an A-List Member, this is your opportunity to receive complimentary promotional A-List status for 90 days when you enroll between February 15, 2026 and March 15, 2026. 🌟 What You’ll Enjoy with A-List Status […]
Procurement Refresh: Flipping the Script on “Flippers”
Over the years, some departments used a legacy workaround commonly called a “Flipper” in RealSource. We’ve shared guidance on this before, but we still see some usage and questions come up. Whether you’re new to the university or just need a quick refresher, here’s why flippers are officially retired and how you can handle your […]
Personal Vehicle Use for University Travel: Updated Guidelines
Effective February 11, 2026, VCU has implemented the GSA Privately Owned Vehicle (POV) rate for certain travel reimbursements. Use of a personal vehicle for official university business that is based primarily on convenience, personal comfort, or individual preference will be reimbursed at this reduced GSA Mileage Rate. Things to Know: For any questions, please contact [email protected].
Timely Receiving: Keep Payments Moving (and Capture Discounts)
Completing receiving in RealSource as soon as goods arrive or services are performed is one of the easiest ways to prevent invoice delays. If receiving isn’t completed, invoices may be unable to process for payment—even when everything else is correct. Why it matters Timely receiving helps VCU: Common myths (and the facts) Myth Fact “I […]
Winter Weather Travel Recommendations
Flight disruptions can occur unexpectedly due to factors such as weather conditions, airline scheduling issues, or government-related operations. These situations can develop rapidly and may impact both domestic and international travel. To help reduce inconvenience and minimize long wait times resulting from travel disruptions and delays, VCU’s Travel Services Team, through partnership with Collegiate Travel […]
A New Catering Partner for VCU — Introducing America To Go
We’re pleased to announce that the Office of Procurement Services at VCU has entered into an agreement with America To Go (ATG) to consolidate and streamline our catering orders across campus and bring all catering transactions into compliance. Why we made this change Over the last several months our team worked closely with internal campus […]
Traveling to the U.K.? What U.S. Citizens Need to Know About the New ETA Requirement
If you’re a U.S. citizen planning a short stay or business trip to the United Kingdom, there’s an important update you’ll want on your radar. Traditionally, U.S. travelers have not needed a visa for short visits to the U.K. That hasn’t changed—but entry requirements are evolving. Instead of a visa, most travelers will now need […]
Travel Update: Southwest Airlines Assigned Seating Now in Effect
Effective today, January 27, 2026, Southwest Airlines has ended its open-seating policy and now utilizes assigned seating for all flights. To ensure compliance with university travel policies, please keep the following in mind when booking business travel: For more details on these service changes, visit the Southwest Airlines Customer Enhancements page.
New Quick Reference Guide Available for RealSource (2026)
A 2026 Quick Reference Guide for RealSource is now available to help users quickly navigate common tasks and processes. You can access the guide directly in RealSource through the Quick Links section. What’s Inside the Guide The guide covers key RealSource functions, including: Access the Guide Find the Quick Reference (2026) Guide in the Quick […]
Guidelines for Using Candex to Make Payments
Candex is a useful tool for processing certain payments, but using it correctly is essential to avoid delays and compliance issues. Below are key guidelines to keep in mind when creating payments through Candex. Do Not Pay VCU Employees Through Candex Candex should never be used to pay VCU employees.Before submitting a payment, always confirm […]
