VCU Procurement Services

If you’re a U.S. citizen planning a short stay or business trip to the United Kingdom, there’s an important update you’ll want on your radar. Traditionally, U.S. travelers have not needed a visa for short visits to the U.K. That hasn’t changed—but entry requirements are evolving. Instead of a visa, most travelers will now need […]

Effective today, January 27, 2026, Southwest Airlines has ended its open-seating policy and now utilizes assigned seating for all flights. To ensure compliance with university travel policies, please keep the following in mind when booking business travel:  For more details on these service changes, visit the Southwest Airlines Customer Enhancements page.

A 2026 Quick Reference Guide for RealSource is now available to help users quickly navigate common tasks and processes. You can access the guide directly in RealSource through the Quick Links section. What’s Inside the Guide The guide covers key RealSource functions, including: Access the Guide Find the Quick Reference (2026) Guide in the Quick […]

Candex is a useful tool for processing certain payments, but using it correctly is essential to avoid delays and compliance issues. Below are key guidelines to keep in mind when creating payments through Candex. Do Not Pay VCU Employees Through Candex Candex should never be used to pay VCU employees.Before submitting a payment, always confirm […]

Treasury Services and Procurement services have launched an updated wire transfer procedure. This new workflow streamlines the submission process and reduces administrative back-and-forth for departments. The New Process The updated workflow allows you to submit everything in one place, rather than managing separate email chains. Important Reminders For full instructions and FAQs, please visit the […]

Enterprise Mobility, which includes Enterprise Rent-A-Car and National Car Rentals, is a preferred vendor for vehicle rentals and offers substantial savings and benefits for both University related-business and personal travel. Through its Emerald Club Royalty Program, our travelers receive faster and more convenient rental privileges.    Sign up to be an Emerald Club member to receive the […]

Delta Air Lines has recently updated its “No-Show” policy.  To retain the full value of your ticket- either for a refund or future travel credit- you must cancel or make changes to an existing ticket prior to original flight departure time.  Effective January 12, 2026, Delta will be implementing new technology that will automatically update […]

Beginning January 1, 2026, the IRS standard mileage rate has increased to 72.5 cents per mile, reflecting a 2.5-cent increase from the 2025 rate. This updated rate has already been applied in Emburse/Chrome River, so mileage reimbursements submitted for travel on or after January 1, 2026 will calculate automatically using the new rate. For additional […]

If you have a valid Virginia driver’s license, then Virginia Mobile ID (mID) makes carrying your ID more convenient, more secure and much less stressful.  The mID is a controlled digital method (QR Codes) for verifying your identity at places like TSA checkpoints, with Virginia State Police, at DMV centers, and pilot ABC stores.   Virginia […]

We’re pleased to announce that Southwest is now a preferred vendor for airline travel, offering benefits for University business travel.   Benefits include: If you have any questions, please reach out to the VCU Travel Team at [email protected].