Improving Invoicing: What You Need to Know
In Procurement Services, we’re always looking for ways to improve efficiency and provide better services. To enhance our invoicing process, we want to remind you of some important updates that will help streamline submissions and reduce errors.
Changes to the Invoice Submission Process
The address of deptinvoices@vcu.edu no longer active. Submit your invoices to our new email address: VCU.Invoices@trustflowds.com. This change is designed to improve how we process invoices, ensuring faster, more accurate transactions and reducing any chances of duplication.
Important Guidelines for a Smooth Transition
To make sure your invoices are processed quickly and without delays, please keep the following in mind:
- Check RealSource First: Before submitting an invoice, check RealSource to confirm it hasn’t already been entered. This will help avoid duplicate entries.
- Purchase Order Number: Make sure the purchase order number is clearly visible on your invoice to ensure it’s routed correctly for timely processing.
Why the Change?
We’re committed to enhancing our procurement process and this update is part of that effort. This will provide a more efficient way to handle your invoices, reduce mistakes, and ensure a smoother experience for everyone.
We’re Here to Help
We understand that adjusting to new processes can take time. If you have any questions or need further assistance, don’t hesitate to reach out to us. We’re here to support you during this transition.
Thank you for your cooperation as we work to make the invoicing process easier and more efficient for all!
Accounts Payables Team
