VCU Procurement Services

As we prepare to close for winter break, we invite you to join us for the final Procurement Virtual Office Hour of the year. This session is a great opportunity to: Join Us Every Tuesday | 1:00–2:00 p.m. | via ZoomOur Virtual Office Hour connects you directly with Procurement Services specialists for real-time support and guidance. […]

VCU Procurement Services is updating the way credits are handled in RealSource to improve transparency, compliance, and communication with departments. What’s changing? In the past, some credits were applied informally to offset the invoice. Moving forward, all credits will be  entered into RealSource to offset invoiced items. Most importantly, when a department returns an item […]

We’re making an important update to our shipping policies. The option to use a one-time ship-to-home address will be discontinued. Why the Change? This adjustment allows us to streamline our procurement processes and ensure better tracking and accountability for all shipments. What Are Your Alternatives? If you need to ship items to an employee’s home […]

Searching made easy! The RealSource Search feature is designed to help you quickly find and manage your purchase orders. With five pre-built searches—like Open POs, Discounts Requiring a Receipt, and Invoices Requiring Receipts—you can narrow your focus and find the exact info you need. Just use the orders icon and filter by department to make […]

Processing your receipts promptly ensures that payments are made accordingly before the winter break. This helps avoid any delays or issues that could arise from unprocessed receipts during the holiday season. Check Notifications: Log in to RealSource and review your receipt notifications. Process Promptly: Handle all receipts as soon as you receive them. Stay Organized: […]

Greetings! As we embrace the winter season, let’s ensure a smooth wrap-up for 2024. Please take note of the key dates and tasks in the procurement closing schedule. For all the details, visit the Winter Wrap-Up 2024 Procurement Closing Schedule.

What Are Commodity Codes and Why Are They Important? Commodity codes are numerical codes used to classify products and services. They help organize and identify items in procurement. Why They Matter: Using commodity codes makes procurement of goods and services more efficient and helps everyone money and stay compliant.

Approving purchase orders (POs) promptly is crucial when dealing with Amazon’s pricing dynamics due to the frequent price fluctuations on the platform. Amazon adjusts prices based on demand, competition, and other factors, which means the cost of items can change multiple times a day. If a PO is not approved quickly, the price of the […]