Timely Receiving: Keep Payments Moving (and Capture Discounts)
Completing receiving in RealSource as soon as goods arrive or services are performed is one of the easiest ways to prevent invoice delays. If receiving isn’t completed, invoices may be unable to process for payment—even when everything else is correct. Why it matters Timely receiving helps VCU: Common myths (and the facts) Myth Fact “I […]
Winter Weather Travel Recommendations
Flight disruptions can occur unexpectedly due to factors such as weather conditions, airline scheduling issues, or government-related operations. These situations can develop rapidly and may impact both domestic and international travel. To help reduce inconvenience and minimize long wait times resulting from travel disruptions and delays, VCU’s Travel Services Team, through partnership with Collegiate Travel […]
A New Catering Partner for VCU — Introducing America To Go
We’re pleased to announce that the Office of Procurement Services at VCU has entered into an agreement with America To Go (ATG) to consolidate and streamline our catering orders across campus and bring all catering transactions into compliance. Why we made this change Over the last several months our team worked closely with internal campus […]
Traveling to the U.K.? What U.S. Citizens Need to Know About the New ETA Requirement
If you’re a U.S. citizen planning a short stay or business trip to the United Kingdom, there’s an important update you’ll want on your radar. Traditionally, U.S. travelers have not needed a visa for short visits to the U.K. That hasn’t changed—but entry requirements are evolving. Instead of a visa, most travelers will now need […]
Travel Update: Southwest Airlines Assigned Seating Now in Effect
Effective today, January 27, 2026, Southwest Airlines has ended its open-seating policy and now utilizes assigned seating for all flights. To ensure compliance with university travel policies, please keep the following in mind when booking business travel: For more details on these service changes, visit the Southwest Airlines Customer Enhancements page.
New Quick Reference Guide Available for RealSource (2026)
A 2026 Quick Reference Guide for RealSource is now available to help users quickly navigate common tasks and processes. You can access the guide directly in RealSource through the Quick Links section. What’s Inside the Guide The guide covers key RealSource functions, including: Access the Guide Find the Quick Reference (2026) Guide in the Quick […]
Guidelines for Using Candex to Make Payments
Candex is a useful tool for processing certain payments, but using it correctly is essential to avoid delays and compliance issues. Below are key guidelines to keep in mind when creating payments through Candex. Do Not Pay VCU Employees Through Candex Candex should never be used to pay VCU employees.Before submitting a payment, always confirm […]
Streamlined Wire Transfer Process Now Available
Treasury Services and Procurement services have launched an updated wire transfer procedure. This new workflow streamlines the submission process and reduces administrative back-and-forth for departments. The New Process The updated workflow allows you to submit everything in one place, rather than managing separate email chains. Important Reminders For full instructions and FAQs, please visit the […]
Become an Emerald Club member today for rental car benefits!
Enterprise Mobility, which includes Enterprise Rent-A-Car and National Car Rentals, is a preferred vendor for vehicle rentals and offers substantial savings and benefits for both University related-business and personal travel. Through its Emerald Club Royalty Program, our travelers receive faster and more convenient rental privileges. Sign up to be an Emerald Club member to receive the […]
Guidance for Changing or Cancelling Airline Tickets
Delta Air Lines has recently updated its “No-Show” policy. To retain the full value of your ticket- either for a refund or future travel credit- you must cancel or make changes to an existing ticket prior to original flight departure time. Effective January 12, 2026, Delta will be implementing new technology that will automatically update […]
