Compliance Corner – Issue 3.14
Policy Updates: What You Need To Know
December 2025
At VCU, we’re always working to create a safer and smarter campus. We continuously update our policies with current events, laws and changes in the world.
From AI usage and campus safety to accessibility, we’ve recently updated these policies to be the best version of ourselves. Take a look at our below policy updates to learn your role in keeping our campus safe.
Acceptable Use of AI
Policy Owning Office: Technology Services
This new policy establishes baseline requirements for the ethical and secure use of Generative AI (GenAI) technologies by VCU employees and affiliates. It supports VCU’s mission by promoting responsible adoption of GenAI tools in learning, research, and community engagement. The policy introduces key safeguards around data and security, ensuring a safe environment for GenAI use. In order to implement this policy Technology Services will raise awareness through its AI blog, newsletter, and Telegram channel, and will collaborate with TAC, Academic Affairs, Libraries, and other units to provide training. Compliance monitoring will be integrated into existing IT Governance and Information Security processes.
Jeanne Clery Campus Safety Act Compliance
Policy Owning Office: Integrity and Compliance
This new Clery Compliance Policy affirms VCU’s commitment to transparency, safety, and well-being, supporting the Clery Act’s goal of fostering a secure learning environment. It outlines core requirements; including annual reporting, Campus Security Authority processes, data collection, geography identification, notifications, education programming, records retention, and compliance with related legislation. The policy defines the roles of key campus partners within the Clery program and establishes expectations for their responsibilities. While most departments are already familiar with these requirements, targeted training will be provided. The policy will guide compliance reviews and support the development of annual monitoring to assess program effectiveness.
Accessibility and Reasonable Accommodation for Individuals with Disabilities
Policy Owning Office: Equity and Access Services
The policy has been updated to reflect recent changes in federal law and ensure full compliance with the Americans with Disabilities Act. Definitions were revised to remove outdated terms, add new ones, and modify others to align with current legal standards. Procedural details were removed to streamline future updates and avoid duplicating information already available on relevant office websites. Additionally, the Exceptions section was amended to reflect current practices related to employee pregnancy. These revisions will define the request and implementation of employee, applicant, student, and guest accommodations under this policy. Clear and consistent guidelines will limit unauthorized and non-compliant accommodations, mitigate risks to employees, students, and the university, ensure full compliance with the ADA and related legislation, enhance understanding among employees and students, and promote equal access for people with disabilities at VCU.