[{"id":2015,"date":"2026-05-26T14:28:36","date_gmt":"2026-05-26T18:28:36","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2015"},"modified":"2026-05-26T14:28:38","modified_gmt":"2026-05-26T18:28:38","slug":"america-to-go-catering-training-begins-may-27","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/america-to-go-catering-training-begins-may-27\/","title":{"rendered":"America To Go Catering Training Begins May 27!"},"content":{"rendered":"\n<p>In February, we announced <a href=\"https:\/\/blogs.vcu.edu\/procurement\/a-new-catering-partner-for-vcu-introducing-america-to-go\/\">VCU\u2019s collaboration with <strong>America To Go (ATG)<\/strong><\/a> to streamline catering orders, improve compliance, and strengthen visibility into university catering spend. Since then, Procurement Services has been working closely with ATG to prepare the campus community for a smooth transition to the new RealSource e\u2011catalog.<\/p>\n\n\n\n<p>We are now ready to begin the next phase of implementation- <strong>training sessions<\/strong> for departments and event planners across campus.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Upcoming Training Opportunities<\/strong><\/h2>\n\n\n\n<p>To support users as they begin placing orders through the ATG platform, we will offer <strong>virtual<\/strong> training sessions. Each session will include a live demonstration, Q&amp;A segment, and guidance on navigating the ordering process.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100%\">\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>&nbsp; &nbsp; Session Type<\/strong><\/td><td><strong>Date &amp; Time<\/strong><\/td><td><strong>&nbsp; &nbsp; &nbsp; Registration<\/strong><\/td><\/tr><tr><td>\ud83d\udcbb Virtual Session&nbsp;<\/td><td><em>5\/27 @10am<\/em><\/td><td><a href=\"https:\/\/calendar.google.com\/calendar\/event?action=TEMPLATE&amp;tmeid=NTMwaXFhZWU3dGJyMGh1cGYwMmZkZGU1MWMgamNhcnJpY29AdmN1LmVkdQ&amp;tmsrc=jcarrico%40vcu.edu\">\ud83d\udd17 <\/a><a href=\"https:\/\/vcu.zoom.us\/meeting\/register\/t8N48qy5TOmuqrPSIKF_fg\">May 27th, 10AM<\/a><\/td><\/tr><tr><td>\ud83d\udcbb Virtual Session&nbsp;<\/td><td><em>5\/27 @2pm<\/em><\/td><td>\ud83d\udd17<a href=\"https:\/\/vcu.zoom.us\/meeting\/register\/6YkEcwJ2R7Sx6elEhZWqsA\">May 27th, 2PM<\/a><\/td><\/tr><tr><td>\ud83d\udcbb Virtual Session&nbsp;<\/td><td><em>5\/28 @10am<\/em><\/td><td>\ud83d\udd17<a href=\"https:\/\/vcu.zoom.us\/meeting\/register\/0AsjgK5MSa-eQgsS-Oml-g\">May 28th, 10AM<\/a>&nbsp;<\/td><\/tr><tr><td>\ud83d\udcbb Virtual Session&nbsp;<\/td><td><em>5\/28 @2pm<\/em><\/td><td>\ud83d\udd17<a href=\"https:\/\/vcu.zoom.us\/meeting\/register\/eLcttmG0RI2DFRK1FsjcGg\">May 28th, 2PM&nbsp;<\/a><\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">\ud83d\udc49 <em>Register to reserve your spot! All sessions will contain the same information so please only register for one session.<\/em><\/h2>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What You\u2019ll Learn<\/strong><\/h2>\n\n\n\n<p>During these sessions, the following topics will be covered:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Navigating the <strong>ATG RealSource e\u2011catalog<\/strong><\/li>\n\n\n\n<li>Selecting caterers and building compliant orders<\/li>\n\n\n\n<li>Understanding billing, documentation, and approval workflows<\/li>\n\n\n\n<li>Managing changes, cancellations, and delivery issues<\/li>\n\n\n\n<li>Ensuring purchases follow VCU\u2019s procurement and audit requirements<\/li>\n<\/ul>\n\n\n\n<p>Whether you coordinate events regularly or only occasionally, this training will help ensure a smooth and compliant ordering experience.<\/p>\n\n\n\n<p><strong>Important: <\/strong>Beginning May 27th, all applicable university catering orders should be placed through ATG in RealSource.&nbsp;Thank you for your engagement as we transition to this new catering platform. If you have questions, please contact <strong>Justin Carrico<\/strong> at <a href=\"mailto:jcarrico@vcu.edu\"><em>jcarrico@vcu.edu<\/em><\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In February, we announced VCU\u2019s collaboration with America To Go (ATG) to streamline catering orders, improve compliance, and strengthen visibility into university catering spend. Since then, Procurement Services has been working closely with ATG to prepare the campus community for a smooth transition to the new RealSource e\u2011catalog. We are now ready to begin the [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":1881,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[215,214,117,50,5,289,290],"class_list":["post-2015","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-america-to-go","tag-atg","tag-catering","tag-procurement","tag-realsource","tag-training-sessions","tag-virtual-training"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2015","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2015"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2015\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/1881"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2015"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2015"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2015"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2023,"date":"2026-05-26T14:26:33","date_gmt":"2026-05-26T18:26:33","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2023"},"modified":"2026-05-26T14:34:24","modified_gmt":"2026-05-26T18:34:24","slug":"united-airlines-checked-bag-fee-increase-domestic-and-international","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/united-airlines-checked-bag-fee-increase-domestic-and-international\/","title":{"rendered":"United Airlines Checked Bag Fee Increase (Domestic and International)"},"content":{"rendered":"\n<p>United Airlines has increased its checked baggage fees by $10 for tickets purchased on or after <strong>April 3, 2026. <\/strong>The fee increase applies to all domestic flights, short flights to Latin America, or flights from the US to Canada, Caribbean and Mexico.<\/p>\n\n\n\n<p>For most passengers, the first checked bag is now $50 when paid at the airport ($45 prepaid). The second checked bag is $60 at the airport ($55 prepaid).<\/p>\n\n\n\n<p>Baggage fees on international United Airline flights (Africa, Asia, Europe and South America) increased on tickets purchased on or after <strong>May 12, 2026.<\/strong><\/p>\n\n\n\n<p>The exact cost of your baggage depends on your destination, fare class, and loyalty status. However, for Trans-Atlantic and Trans-Pacific routes, the 1<sup>st<\/sup> bag is free for most seat classes (excluding Basic Economy).&nbsp;<\/p>\n\n\n\n<p>2<sup>nd<\/sup> Baggage &#8211; $100 (Economy), Free (Premium Economy and above)<\/p>\n\n\n\n<p>All standard checked bags must not exceed 50lbs.&nbsp;<\/p>\n\n\n\n<p>Other fees apply for extra checked bags or overweight and oversized bags.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.united.com\/en\/us\/fly\/baggage\/checked-bags.html\">https:\/\/www.united.com\/en\/us\/fly\/baggage\/checked-bags.html<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>United Airlines has increased its checked baggage fees by $10 for tickets purchased on or after April 3, 2026. The fee increase applies to all domestic flights, short flights to Latin America, or flights from the US to Canada, Caribbean and Mexico. For most passengers, the first checked bag is now $50 when paid at [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2024,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[294,295,3,293],"class_list":["post-2023","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-checked-bag-fee","tag-checked-bag-increase","tag-travel","tag-united-airlines"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2023","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2023"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2023\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2024"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2023"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2023"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2023"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2020,"date":"2026-05-19T15:24:03","date_gmt":"2026-05-19T19:24:03","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2020"},"modified":"2026-05-19T15:24:04","modified_gmt":"2026-05-19T19:24:04","slug":"mail-services-rate-update-for-alternate-delivery-services","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/mail-services-rate-update-for-alternate-delivery-services\/","title":{"rendered":"Mail Services Rate Update for Alternate Delivery Services"},"content":{"rendered":"\n<p>Effective July 1, 2026, the monthly cost for non-mandatory mail pickup and delivery services (alternate delivery) for VCU, VCU Health, and MCVP departments will increase to $66 per month.<\/p>\n\n\n\n<p>The current rate of $60 per month has remained unchanged since the service was first established through outsourcing in July 1996. This adjustment reflects operational cost increases and ongoing support for campus mail delivery services.<\/p>\n\n\n\n<p>Departments that would prefer to transition to department-managed pickup and delivery of outgoing mail may arrange to utilize a campus satellite location at Valentine House or the VMI Building.<\/p>\n\n\n\n<p>For questions or to discuss delivery options, please contact Donnette Haynes, Service Delivery Manager, at&nbsp;<a>haynesds@vcu.edu<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Effective July 1, 2026, the monthly cost for non-mandatory mail pickup and delivery services (alternate delivery) for VCU, VCU Health, and MCVP departments will increase to $66 per month. The current rate of $60 per month has remained unchanged since the service was first established through outsourcing in July 1996. This adjustment reflects operational cost [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2021,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[159,161,158,160],"tags":[291],"class_list":["post-2020","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-budget","category-controllers-office","category-procurement-services","category-treasury-services","tag-rate-change"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2020","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2020"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2020\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2021"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2020"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2020"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2020"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2018,"date":"2026-05-12T15:05:39","date_gmt":"2026-05-12T19:05:39","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2018"},"modified":"2026-05-19T15:10:56","modified_gmt":"2026-05-19T19:10:56","slug":"celebrating-years-of-dedication-at-gc","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/celebrating-years-of-dedication-at-gc\/","title":{"rendered":"Celebrating Years of Dedication at G&amp;C"},"content":{"rendered":"\n<p>We invite you to share your appreciation and&nbsp;<strong>congratulations to Delois Alexander-Garnes<\/strong>, who will be<strong>&nbsp;retiring this summer&nbsp;<\/strong>after many years at G&amp;C. Delois has been instrumental in helping with process improvements, training fellow team members and creating a collaborative environment both within our team and at VCU. We will miss having her charismatic personality around daily!&nbsp;<\/p>\n\n\n\n<p>We will be transitioning Delois&#8217;s awards to other team members in the upcoming months. If you have any questions, please contact\u00a0<a href=\"mailto:gcagamma@vcu.edu\" target=\"_blank\" rel=\"noreferrer noopener\">gcagamma@vcu.edu<\/a> \u00a0or Nancy Nicholson, Gamma Team Manager.\u00a0<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>We invite you to share your appreciation and&nbsp;congratulations to Delois Alexander-Garnes, who will be&nbsp;retiring this summer&nbsp;after many years at G&amp;C. Delois has been instrumental in helping with process improvements, training fellow team members and creating a collaborative environment both within our team and at VCU. We will miss having her charismatic personality around daily!&nbsp; We [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2019,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[161,188],"tags":[],"class_list":["post-2018","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-controllers-office","category-grants-and-contracts"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2018","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2018"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2018\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2019"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2018"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2018"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2018"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2011,"date":"2026-05-12T12:18:43","date_gmt":"2026-05-12T16:18:43","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2011"},"modified":"2026-05-12T12:18:44","modified_gmt":"2026-05-12T16:18:44","slug":"were-moving-grants-contracts-accounting-new-address","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/were-moving-grants-contracts-accounting-new-address\/","title":{"rendered":"We&#8217;re Moving! Grants &amp; Contracts Accounting New Address"},"content":{"rendered":"\n<p>G&amp;C is excited to share that we are moving to the Monroe Park Campus to cohabitate with the rest of our Controller&#8217;s Office colleagues at the Stagg &amp; McAdams houses. All the same, we are going to miss being down the hall from our OVPRI colleagues in Biotech and on the MCV campus with our Health Sciences colleagues. Our last day in our current suite will be Thursday, May 28th.<\/p>\n\n\n\n<p>Beginning June 1st, please route all mail through interoffice mail, to our new address: Grants &amp; Contracts Accounting, 912 West Franklin Street, BOX 843039, Richmond VA 23284-3039.<\/p>\n\n\n\n<p><strong>Come by to see us off, grab a sweet treat, and drop off any last minute checks, on\u00a0Tuesday, May 26th between 11am-2pm at Biotech 1 Suite 3100.\u00a0<\/strong><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>G&amp;C is excited to share that we are moving to the Monroe Park Campus to cohabitate with the rest of our Controller&#8217;s Office colleagues at the Stagg &amp; McAdams houses. All the same, we are going to miss being down the hall from our OVPRI colleagues in Biotech and on the MCV campus with our [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2012,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[161,188],"tags":[200,268,288,286,285,287],"class_list":["post-2011","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-controllers-office","category-grants-and-contracts","tag-grants","tag-grants-and-contracts","tag-mcadams-house","tag-monroe-campus","tag-new-address","tag-stagg-house"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2011","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2011"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2011\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2012"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2011"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2011"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2011"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2007,"date":"2026-05-12T11:55:25","date_gmt":"2026-05-12T15:55:25","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2007"},"modified":"2026-05-12T11:55:27","modified_gmt":"2026-05-12T15:55:27","slug":"invoice-submission-reminder-use-trustflow-for-all-invoice-intake","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/invoice-submission-reminder-use-trustflow-for-all-invoice-intake\/","title":{"rendered":"Invoice Submission Reminder: Use Trustflow for All Invoice Intake"},"content":{"rendered":"\n<p>For questions regarding invoices, payment status, or invoice-related support requests, RAMS Central remains the appropriate resource for departmental assistance and issue resolution. However, to support a more streamlined and efficient Accounts Payable review process, invoices should be submitted directly through AP\u2019s centralized Trustflow intake process rather than attached to RAMS Central tickets.<\/p>\n\n\n\n<p><strong>Please save the AP invoice intake email for future submissions:<\/strong><\/p>\n\n\n\n<p>\ud83d\udce7&nbsp;<a href=\"mailto:VCU.Invoices@trustflowds.com\"><strong>VCU.Invoices@trustflowds.com<\/strong><\/a><\/p>\n\n\n\n<p>Emailing invoices directly to <a href=\"mailto:VCU.Invoices@trustflowds.com\"><strong>VCU.Invoices@trustflowds.com<\/strong><\/a> helps ensure invoices are routed as efficiently as possible, while also improving invoice visibility, reducing duplicate submissions, and minimizing delays associated with misrouted documentation. This process applies to all invoice submissions, including new invoices, past-due invoices, and invoices previously submitted through other channels.<\/p>\n\n\n\n<p>Departments are encouraged to review invoice status in RealSource by invoice number or PO number <em>prior<\/em> to resubmitting documentation. In many cases, invoices may already be in workflow, pending review, or previously processed for payment. Avoiding unnecessary resubmissions helps reduce duplicate invoice exceptions and supports more timely processing across the payment cycle.<\/p>\n\n\n\n<p>If an invoice is rejected through Trustflow and you have confirmed it is not a duplicate submission, please contact your AP Payment Officer for further guidance and resolution support.<\/p>\n\n\n\n<p>For additional invoicing guidance, including invoice requirements and payment information, please review:\u00a0<a href=\"https:\/\/procurement.vcu.edu\/for-suppliers\/vendor-invoicing--payment\/\"><strong>Vendor Invoicing &amp; Payment<\/strong>.<\/a><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>For questions regarding invoices, payment status, or invoice-related support requests, RAMS Central remains the appropriate resource for departmental assistance and issue resolution. However, to support a more streamlined and efficient Accounts Payable review process, invoices should be submitted directly through AP\u2019s centralized Trustflow intake process rather than attached to RAMS Central tickets. Please save the [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2010,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[21,284,76,4,60],"class_list":["post-2007","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-accounts-payable","tag-invoice-processing","tag-invoices","tag-purchasing","tag-vendors"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2007","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2007"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2007\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2010"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2007"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2007"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2007"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2000,"date":"2026-05-05T11:22:24","date_gmt":"2026-05-05T15:22:24","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2000"},"modified":"2026-05-05T12:26:36","modified_gmt":"2026-05-05T16:26:36","slug":"updates-to-the-emburse-rental-car-experience","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/updates-to-the-emburse-rental-car-experience\/","title":{"rendered":"Updates to the Emburse Rental Car Experience"},"content":{"rendered":"\n<p class=\"is-style-default\">Whether you\u2019re heading to a conference across the state or visiting a partner institution, getting from point A to point B should be the easiest part of your trip. To support a smoother booking and reimbursement experience, we\u2019ve enhanced the Rental Car Tile in Emburse with updated guidance and policy prompts.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\">What\u2019s New<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New in-system alerts when selections fall outside policy<\/li>\n\n\n\n<li>Required justifications for non-contracted vendors or larger vehicle types<\/li>\n\n\n\n<li>Updated guidance aligned with current preferred vendor agreements<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p>While the tile itself will look familiar, you\u2019ll notice these updates as you move through the booking and expense process. These enhancements reflect our current preferred partnerships and policy requirements.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" width=\"114\" height=\"115\" data-src=\"https:\/\/blogs.vcu.edu\/procurement\/wp-content\/uploads\/sites\/1257\/2026\/05\/tile.png\" alt=\"\" class=\"wp-image-2001 lazyload\" style=\"--smush-placeholder-width: 114px; --smush-placeholder-aspect-ratio: 114\/115;aspect-ratio:0.9913344887348353;width:122px;height:auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><figcaption class=\"wp-element-caption\"><em>The Rental Car Tile in Emburse (shown above) remains the same\u2014updates occur after you select the tile and begin the booking or expense process.<\/em><\/figcaption><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\">Our Preferred Partners<\/h3>\n\n\n\n<p>VCU maintains contracts with the following vendors to provide discounted rates and integrated insurance coverage:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enterprise \/ National<\/li>\n\n\n\n<li>Hertz<\/li>\n<\/ul>\n\n\n\n<p>These agreements are designed to protect both you and the university by including necessary insurance and pre-negotiated rates that align with budget guidelines. All rental vehicles for university business should be booked through one of these contracted vendors.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\">Vehicle Selection Guidelines<\/h3>\n\n\n\n<p>When selecting a vehicle, please keep it practical:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Midsize \/ Intermediate vehicles (or smaller) are within policy<\/li>\n<\/ul>\n\n\n\n<p>If your travel requires a larger vehicle\u2014such as transporting equipment or traveling with a group of four or more\u2014you may still reserve one. However, an additional justification step will be required in Emburse.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\">Understanding Emburse Justifications<\/h3>\n\n\n\n<p>Emburse will automatically flag rentals that fall outside standard policy. You\u2019ll be prompted to provide a written justification in your expense report if:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You use a non-contracted vendor (other than Enterprise, National, or Hertz)<\/li>\n\n\n\n<li>You reserve a vehicle larger than a midsize\/intermediate (e.g., full-size or SUV)<\/li>\n<\/ul>\n\n\n\n<p>Tip: You can sign up for a free Emerald Club membership to access potential upgrades when booking a midsize vehicle. Details are available on the Travel <a href=\"https:\/\/procurement.vcu.edu\/i-want-to\/travel\/learn-about-transportation-options\/#rental-car\">website<\/a> (behind CAS security).<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\">Quick Tips for a Smooth Trip<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Book through Collegiate Travel Planners (CTP) to automatically receive VCU contract rates<\/li>\n\n\n\n<li>Ensure a personal credit card is saved in your traveler profile when reserving through CTP<\/li>\n\n\n\n<li>You may also book directly with vendors using VCU corporate <a href=\"https:\/\/procurement.vcu.edu\/i-want-to\/travel\/learn-about-transportation-options\/#rental-car\">discount codes<\/a> available on the Travel website<\/li>\n\n\n\n<li>When using preferred vendors, CDW and LDW insurance are already included<\/li>\n\n\n\n<li>Save your final itemized receipt\u2014you\u2019ll need to upload it with your expense report<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p>Questions about an upcoming trip? Contact <strong><a>travel@vcu.edu<\/a><\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whether you\u2019re heading to a conference across the state or visiting a partner institution, getting from point A to point B should be the easiest part of your trip. To support a smoother booking and reimbursement experience, we\u2019ve enhanced the Rental Car Tile in Emburse with updated guidance and policy prompts. What\u2019s New While the [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2003,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[184,198],"class_list":["post-2000","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-emburse","tag-rental-cars"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2000","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2000"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2000\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2003"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2000"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2000"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2000"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":1996,"date":"2026-05-04T13:33:06","date_gmt":"2026-05-04T17:33:06","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=1996"},"modified":"2026-05-05T13:04:29","modified_gmt":"2026-05-05T17:04:29","slug":"enhancing-safety-new-international-travel-approval-process","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/enhancing-safety-new-international-travel-approval-process\/","title":{"rendered":"Enhancing Safety: New International Travel Approval Process"},"content":{"rendered":"\n<p>At VCU, our commitment to our faculty, staff, and students extends far beyond the borders of our campus. We are dedicated to providing excellent <strong>Duty of Care<\/strong>\u2014the moral and legal obligation to ensure your safety and well-being while you represent the University abroad.<\/p>\n\n\n\n<p>To further strengthen this commitment, we are introducing a key update to our international travel workflow.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What\u2019s Changing?<\/strong><\/h3>\n\n\n\n<p>As of <strong>Tuesday, April 28, 2026<\/strong>, the routing process for international travel pre-approvals will include an additional layer of review.<\/p>\n\n\n\n<p>Before your request follows its traditional departmental routing path, it will first be reviewed by the International Travel Advisory Committee (ITAC).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Why the Change?<\/strong><\/h3>\n\n\n\n<p>The global travel landscape is constantly evolving. By involving ITAC at the start of the process, VCU can provide:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Expert Risk Assessment: Real-time evaluation of health, safety, and security conditions in your destination.<\/li>\n\n\n\n<li>Proactive Support: Ensuring travelers have the necessary resources, insurance information, and emergency protocols before they depart.<\/li>\n\n\n\n<li>Consistent Compliance: Streamlining University standards for international engagements.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What This Means for You<\/strong><\/h3>\n\n\n\n<p>While the primary goal is safety, this update does add a step to the electronic workflow. To ensure your plans stay on track, we recommend the following:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Submit Early: Aim to submit your international pre-approval requests well in advance of your booking date to allow ITAC sufficient time for review.<\/li>\n\n\n\n<li>Monitor Your Requests: You can track the progress of your pre-approval within the Emburse system to see when it has moved from ITAC to your standard departmental approvers.<\/li>\n\n\n\n<li>Provide Detail: Ensure your travel itinerary and purpose are clearly outlined to help the committee provide a swift and informed approval.<\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Our Priority is You<\/strong><\/h3>\n\n\n\n<p>This enhancement to our Duty of Care program isn&#8217;t about adding &#8220;red tape&#8221;\u2014it&#8217;s about adding a safety net. VCU wants to ensure you can focus on your work with the peace of mind that we have your back.If you have any questions, please email <a href=\"mailto:Travel@vcu.edu\">Travel@vcu.edu<\/a> for questions regarding Emburse or the pre-approval process and email &nbsp;ITAC@vcu.edu &nbsp;for questions regarding international destination alerts or about the required employee or student travel petitions.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>At VCU, our commitment to our faculty, staff, and students extends far beyond the borders of our campus. We are dedicated to providing excellent Duty of Care\u2014the moral and legal obligation to ensure your safety and well-being while you represent the University abroad. To further strengthen this commitment, we are introducing a key update to [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2004,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[229,282],"class_list":["post-1996","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-international-travel","tag-travel-tips"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/1996","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=1996"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/1996\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2004"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=1996"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=1996"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=1996"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":1997,"date":"2026-05-04T13:31:22","date_gmt":"2026-05-04T17:31:22","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=1997"},"modified":"2026-05-05T12:35:29","modified_gmt":"2026-05-05T16:35:29","slug":"%f0%9f%8e%af-will-it-hit-this-fiscal-year-the-four-step-payable-test","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/%f0%9f%8e%af-will-it-hit-this-fiscal-year-the-four-step-payable-test\/","title":{"rendered":"\ud83c\udfaf Will It Hit This Fiscal Year? The Four-Step &#8220;Payable&#8221; Test"},"content":{"rendered":"\n<p>It&#8217;s the question we hear more than any other this time of year: <em>&#8220;<strong>How do I make sure this hits the current fiscal year?&#8221;<\/strong><\/em><\/p>\n\n\n\n<p>The answer isn&#8217;t &#8220;send the invoice early&#8221; or &#8220;submit the req in May.&#8221; It&#8217;s a four-step chain \u2014 and every link has to connect by the deadline on the Year-End Calendar.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The Four-Step Test<\/strong><\/h2>\n\n\n\n<p>For a transaction to land in FY26, <strong>all four<\/strong> of the following must be true by <strong>noon on the date listed on the year-end calendar<\/strong>:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>\u2705 <strong>Purchase order created<\/strong> \u2014 The PO has to exist in RealSource. A requisition still in workflow, awaiting approval, or hung up on a budget check doesn&#8217;t count.<\/li>\n\n\n\n<li>\u2705 <strong>Receiver completed<\/strong> \u2014 Goods or services must be marked as received in RealSource. No receiver, no payment \u2014 and no FY26 expense.<\/li>\n\n\n\n<li>\u2705 <strong>Invoice in the system<\/strong> \u2014 The supplier&#8217;s invoice has to actually be entered into RealSource. If it&#8217;s sitting in someone&#8217;s inbox, taped to a monitor, or &#8220;on its way from the vendor,&#8221; it isn&#8217;t in the system.<\/li>\n\n\n\n<li>\u2705 <strong>Invoice in &#8220;Payable&#8221; status<\/strong> \u2014 This is the one that catches people. An invoice can be entered, matched against the PO, and still sit in Pending, In Review, or Hold because of a match exception, missing receiver, or routing question. Only invoices reading <strong>Payable<\/strong> by the noon deadline are processed against FY26.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Why &#8220;Payable&#8221; Is the Real Finish Line<\/strong><\/h2>\n\n\n\n<p>Think of &#8220;Payable&#8221; as the invoice&#8217;s green light to leave the station. Until it gets there, the train doesn&#8217;t move.<\/p>\n\n\n\n<p>If the noon deadline passes and an invoice is still showing anything else \u2014 Pending Match, Pending Approval, Hold, Exception \u2014 it rolls forward into FY27. Same expense, same vendor, same goods\u2026 different fiscal year. And that&#8217;s the kind of surprise no department wants when it&#8217;s reconciling its budget in July.<\/p>\n\n\n\n<p>This is also why the fourth criterion is the one we see trip up the most departments. You did everything right: PO in place, goods received, invoice loaded. But a $0.04 price variance triggered a match exception three days before the deadline, and nobody cleared it in time. Result? FY27 expense.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to Stay Ahead of It<\/strong><\/h2>\n\n\n\n<p>A few habits will save you from a late-June scramble:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\ud83d\udcec <strong>Don&#8217;t sit on Match Exception emails.<\/strong> Every one of those notifications is a transaction at risk. Clear them the same week \u2014 ideally the same day \u2014 they arrive.<\/li>\n\n\n\n<li>\ud83d\udce6 <strong>Receive promptly.<\/strong> The single most common reason invoices get stuck is a missing receiver. If goods or services have been delivered, complete the receiver right away.<\/li>\n\n\n\n<li>\ud83e\udd1d <strong>Loop your suppliers in early.<\/strong> Ask vendors to invoice as soon as work is complete or goods ship. Don&#8217;t wait for them to remember.<\/li>\n\n\n\n<li>\ud83d\udd0d <strong>Run a status check the week before the deadline.<\/strong> Pull a list of your open POs and check the status of their associated invoices. Anything not reading &#8220;Payable&#8221; is your action item \u2014 not next week&#8217;s.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The Calendar Tells You <\/strong><strong><em>When<\/em><\/strong><strong>. This Post Tells You <\/strong><strong><em>What.<\/em><\/strong><\/h2>\n\n\n\n<p>Specific deadlines for each transaction type \u2014 POs, payment requests, expense reports, P-Card reconciliations, and more \u2014 live on the <a href=\"https:\/\/blogs.vcu.edu\/procurement\/2026-fiscal-year-end-calendar\/\">FY26 Year-End Calendar<\/a>. Bookmark it. Print it. Tape it next to your monitor.<\/p>\n\n\n\n<p>But remember: the calendar tells you <em>when<\/em> the door closes. The four-step test tells you <em>what<\/em> has to be true for your transaction to walk through it.<\/p>\n\n\n\n<p>Questions or something looking shaky on your end? Reach out to your assigned buyer or email <a href=\"mailto:procure@vcu.edu\">procure@vcu.edu<\/a> \u2014 the earlier the better.<\/p>\n\n\n\n<p><em>VCU Procurement Services<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It&#8217;s the question we hear more than any other this time of year: &#8220;How do I make sure this hits the current fiscal year?&#8221; The answer isn&#8217;t &#8220;send the invoice early&#8221; or &#8220;submit the req in May.&#8221; It&#8217;s a four-step chain \u2014 and every link has to connect by the deadline on the Year-End Calendar. [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2005,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[21,281,47,91,280],"class_list":["post-1997","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-accounts-payable","tag-payables","tag-purchase-order","tag-receiving","tag-year-end"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/1997","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=1997"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/1997\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2005"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=1997"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=1997"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=1997"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":1991,"date":"2026-04-28T12:29:23","date_gmt":"2026-04-28T16:29:23","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=1991"},"modified":"2026-04-28T12:37:33","modified_gmt":"2026-04-28T16:37:33","slug":"armics-fy26-friendly-reminder","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/armics-fy26-friendly-reminder\/","title":{"rendered":"ARMICS FY26 \u2013 Friendly Reminder"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\"><strong>Deadline: Friday, May 1, 2026 \u23f0<\/strong><\/h3>\n\n\n\n<p>As part of VCU\u2019s annual ARMICS (Agency Risk Management and Internal Control Standards) process, departments are asked to review key financial activities, assess potential risks, and confirm that appropriate internal controls are in place.<\/p>\n\n\n\n<p>This process helps ensure our operations remain accurate, consistent, and well-documented\u2014and we appreciate your role in supporting that effort.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What to Do<\/strong><\/h3>\n\n\n\n<p>If you haven\u2019t already completed your ARMICS review, here are your next steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Review your department\u2019s assigned areas<\/li>\n\n\n\n<li>Address any outstanding items<\/li>\n\n\n\n<li>Submit your certification by <strong>Friday<\/strong>, <strong>May 1, 2026<\/strong><\/li>\n<\/ul>\n\n\n\n<p>If you\u2019ve already finished\u2014thank you for taking care of it early! If not, there\u2019s still time to wrap things up.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Need Help?<\/strong><\/h3>\n\n\n\n<p>If you have questions or need support, resources are available through the Controller\u2019s Office website.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Deadline: Friday, May 1, 2026 \u23f0 As part of VCU\u2019s annual ARMICS (Agency Risk Management and Internal Control Standards) process, departments are asked to review key financial activities, assess potential risks, and confirm that appropriate internal controls are in place. This process helps ensure our operations remain accurate, consistent, and well-documented\u2014and we appreciate your role [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":1993,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[159,161,188,158,162,160],"tags":[178,249,250,279,278,277],"class_list":["post-1991","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-budget","category-controllers-office","category-grants-and-contracts","category-procurement-services","category-resource-and-financial-analysis","category-treasury-services","tag-armics","tag-controller","tag-internal-controls","tag-management","tag-risk","tag-testing"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/1991","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=1991"}],"version-history":[{"count":0,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/1991\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/1993"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=1991"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=1991"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=1991"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}]