[{"id":2289,"date":"2026-10-13T13:51:39","date_gmt":"2026-10-13T17:51:39","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2289"},"modified":"2026-10-13T13:51:40","modified_gmt":"2026-10-13T17:51:40","slug":"reminder-student-reimbursements-new-process-launches-october-15","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/reminder-student-reimbursements-new-process-launches-october-15\/","title":{"rendered":"Reminder: Student Reimbursements &#8211;\u00a0 New Process Launches October 15!"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">We are excited to announce that an updated, simplified process for student reimbursements in Emburse is scheduled to go live on <strong>Thursday, October 15<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To help you get familiar with the new functionality and layout, we have published updated step-by-step guides.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Get the Guides:<\/strong> Bookmark the <a href=\"https:\/\/procurement.vcu.edu\/\">VCU Procurement Website<\/a> and check the <a href=\"https:\/\/procurement.vcu.edu\/i-want-to\/get-reimbursed\/non-employee-and-student-travel-and-expenses\/\">Non-Employee\/ Student Travel &amp; Expenses page<\/a>. There will also be a link to this page directly on the Emburse Home Screen.<\/li>\n\n\n\n<li><strong>Join Office Hours:<\/strong> We will host a special edition of <strong>Procurement Office Hours<\/strong> on Tuesday, October 20 at 12 noon &#8211; <a href=\"https:\/\/vcu.zoom.us\/meeting\/register\/T87bOIQ-Txisxf4iz5QMeQ\">Register here<\/a> &#8211; specifically to answer your questions about this new process.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Thanks to extensive backend configuration and testing, we\u2019ve created a smooth transition with only a few minor\u2014and very positive\u2014adjustments to your user experience.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The Big Improvement: No More Onboarding!<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The most significant change is that <strong>onboarding through Realsource is no longer required<\/strong> for student reimbursements! We have integrated a daily student data feed directly into Emburse, making payee selection faster and far more efficient.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>How things are changing:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Old Way:<\/strong> Log into Realsource \u2192 Wait for onboarding \u2192 Manually enter student details \u2192 Submit in Emburse.<\/li>\n\n\n\n<li><strong>New Way:<\/strong> Go straight to Emburse \u2192 Select Student \u2192 Submit.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>How it Works:<\/strong> Moving forward, submitting a reimbursement for a student is as simple as:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Select the Payee Type:<\/strong> Choose <strong>&#8220;Payee Type &#8211; STUDENT&#8221;<\/strong> on the expense report.<\/li>\n\n\n\n<li><strong>Select the Student:<\/strong> Pick the student from the new live dropdown list. Their V number, full name, and payment option (either their mailing address or &#8220;Pays by ACH&#8221;) will populate automatically. <strong>Submit as Usual:<\/strong> Complete the rest of the expense report just like you always have\u2014the remainder of the submission process is completely unchanged!<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Helpful on-screen instructions will be available if an address ever needs updating to help reduce the number of lost checks.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">*Please note: this new process affects Expense Reimbursements only. The travel booking process through CTP remains unchanged.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We are excited to announce that an updated, simplified process for student reimbursements in Emburse is scheduled to go live on Thursday, October 15. To help you get familiar with the new functionality and layout, we have published updated step-by-step guides. Thanks to extensive backend configuration and testing, we\u2019ve created a smooth transition with only [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2290,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[184,383,382],"class_list":["post-2289","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-emburse","tag-new-process","tag-student-reimbursements"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2289","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2289"}],"version-history":[{"count":1,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2289\/revisions"}],"predecessor-version":[{"id":2291,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2289\/revisions\/2291"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2290"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2289"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2289"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2289"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2286,"date":"2026-10-13T13:21:31","date_gmt":"2026-10-13T17:21:31","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2286"},"modified":"2026-10-13T13:21:33","modified_gmt":"2026-10-13T17:21:33","slug":"using-placeholder-requisitions-to-request-rfps-and-other-solicitations","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/using-placeholder-requisitions-to-request-rfps-and-other-solicitations\/","title":{"rendered":"Using Placeholder Requisitions to Request RFPs and Other Solicitations"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">If you need Purchasing to run a competitive solicitation, such as an RFP, start by submitting a requisition in RealSource. You do <strong>not<\/strong> need to select a vendor first.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Why a requisition comes first<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">A requisition is your request for Purchasing to begin work. It is not a solicitation or a purchase order. It gives Purchasing a number to track the work from start to award.&nbsp; RealSource requires a vendor on every requisition, so enter any existing vendor as a <strong>placeholder<\/strong>. After the solicitation and award, Purchasing will either update the vendor or return the requisition to you unprocessed.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>What you need to do<\/strong><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Title it clearly.<\/strong> For example: &#8220;RFP &#8211; Placeholder &#8211; [Service name].&#8221;<\/li>\n\n\n\n<li><strong>Choose a placeholder vendor.<\/strong> Any existing vendor works.<\/li>\n\n\n\n<li><strong>Add a note.<\/strong> In the internal notes, write: &#8220;This is a placeholder requisition. Requesting Purchasing to issue a solicitation type.&#8221;<\/li>\n\n\n\n<li><strong>Attach your requirements.<\/strong> Attach a statement of needs\/specifications.<\/li>\n\n\n\n<li><strong>Share your estimate and deadline.<\/strong> Give your best estimate of the total cost, including and tell us your deadline.\u00a0 Be sure to make the requisition total amount more than 10k to ensure it routes to Procurement.<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>What happens next<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Once the requisition reaches Purchasing, a buyer will work with you to choose the right method, this may include utilizing a cooperative contract or contracts that may be in place.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Need help?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Read <a href=\"https:\/\/blogs.vcu.edu\/procurement\/before-you-submit-a-requisition-in-realsource\/\">Before You Submit a Requisition in RealSource<\/a><\/li>\n\n\n\n<li>Place a service ticket<\/li>\n\n\n\n<li>Register for our Virtual Office Hour<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you need Purchasing to run a competitive solicitation, such as an RFP, start by submitting a requisition in RealSource. You do not need to select a vendor first. Why a requisition comes first A requisition is your request for Purchasing to begin work. It is not a solicitation or a purchase order. It gives [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2287,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[56,4,5,385],"class_list":["post-2286","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-purchase-orders","tag-purchasing","tag-realsource","tag-solicitation"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2286","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2286"}],"version-history":[{"count":1,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2286\/revisions"}],"predecessor-version":[{"id":2288,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2286\/revisions\/2288"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2287"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2286"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2286"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2286"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2272,"date":"2026-10-06T13:33:08","date_gmt":"2026-10-06T17:33:08","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2272"},"modified":"2026-10-06T13:33:20","modified_gmt":"2026-10-06T17:33:20","slug":"savoring-the-selection-a-taste-of-whats-possible","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/savoring-the-selection-a-taste-of-whats-possible\/","title":{"rendered":"Savoring the Selection: A Taste of What\u2019s Possible"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Procurement Services welcomed the VCU community on Monday, October 5, to <strong>Savoring the Selection: America To Go Vendor Showcase<\/strong>. The afternoon brought together great food, meaningful connections, and an opportunity to explore a variety of catering options available for meetings, programs, and events across VCU.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Guests had the opportunity to meet and sample offerings from <strong>24 America To Go vendors<\/strong>, with a variety of flavors, bites, and menu selections represented throughout the showcase. From savory favorites to creative specialties, vendors brought their best to the table and gave attendees a chance to experience their offerings firsthand.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Adding to the experience, <strong>VCU Catering provided a complimentary beverage station along with an assortment of sweet treats \u2014 the perfect finishing touch to an afternoon built around tasting, connecting, and discovering.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The showcase gave attendees a chance to connect directly with vendors, ask questions, explore new catering options, and discover possibilities for future meetings, programs, and events across VCU.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And there was one more treat! All showcase attendees were entered into a raffle for prizes generously provided by vendors in attendance. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Congratulations to our raffle winners:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Darlene Cole<\/strong>,<strong> School of Dentistry<\/strong> &#8211; Jason&#8217;s Deli gift card<\/li>\n\n\n\n<li><strong>Carol Mackey<\/strong>, <strong>School of Business<\/strong> &#8211; Chopt gift card<\/li>\n\n\n\n<li><strong>Traci Anthony<\/strong>, <strong>College of Engineering<\/strong> &#8211; Deep Run Roadhouse gift card<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you to our participating vendors for helping make the showcase such an engaging experience for the VCU community.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you missed this showcase, consider this your invitation to the next one.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Savoring the Selection returns November 2 on the MCV Campus<\/strong>, bringing another opportunity to connect with America To Go vendors and explore what\u2019s available for your next VCU event.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Want to learn more in the meantime? Visit VCU Procurement Services\u2019 <a href=\"https:\/\/procurement.vcu.edu\/i-want-to\/purchase-mealsfood\/catering-services\/\"><strong>Catering Services<\/strong><\/a> page for information and resources, and take a look back at our <a href=\"https:\/\/blogs.vcu.edu\/procurement\/savoring-the-selection-america-to-go-vendor-tasting-event\/\"><strong>original Savoring the Selection event announcement<\/strong><\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>More details about the November 2 showcase are coming soon.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img decoding=\"async\" width=\"768\" height=\"1024\" data-src=\"https:\/\/blogs.vcu.edu\/procurement\/wp-content\/uploads\/sites\/1257\/2026\/10\/ATG-Poster-2-1-768x1024.png\" alt=\"\" class=\"wp-image-2275 lazyload\" style=\"--smush-placeholder-width: 768px; --smush-placeholder-aspect-ratio: 768\/1024;width:370px;height:auto\" data-srcset=\"https:\/\/blogs.vcu.edu\/procurement\/wp-content\/uploads\/sites\/1257\/2026\/10\/ATG-Poster-2-1-768x1024.png 768w, https:\/\/blogs.vcu.edu\/procurement\/wp-content\/uploads\/sites\/1257\/2026\/10\/ATG-Poster-2-1-225x300.png 225w, https:\/\/blogs.vcu.edu\/procurement\/wp-content\/uploads\/sites\/1257\/2026\/10\/ATG-Poster-2-1-1152x1536.png 1152w, https:\/\/blogs.vcu.edu\/procurement\/wp-content\/uploads\/sites\/1257\/2026\/10\/ATG-Poster-2-1-1536x2048.png 1536w, https:\/\/blogs.vcu.edu\/procurement\/wp-content\/uploads\/sites\/1257\/2026\/10\/ATG-Poster-2-1-scaled.png 1920w\" data-sizes=\"(max-width: 768px) 100vw, 768px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Vendors in Attendance<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>QDOBA<\/li>\n\n\n\n<li>Eddie Rose Coffee<\/li>\n\n\n\n<li>Taco Bamba<\/li>\n\n\n\n<li>Everyday Gourmet<\/li>\n\n\n\n<li>Dave &amp; Buster\u2019s<\/li>\n\n\n\n<li>Tarrant\u2019s<\/li>\n\n\n\n<li>Bar Solita<\/li>\n\n\n\n<li>Jason\u2019s Deli<\/li>\n\n\n\n<li>Empanada<\/li>\n\n\n\n<li>Catering by EAT \u2013 Wong\u2019s Tacos<\/li>\n\n\n\n<li>Roots Natural Kitchen<\/li>\n\n\n\n<li>Greek on Cary<\/li>\n\n\n\n<li>Mosaic Catering &amp; Events<\/li>\n\n\n\n<li>Espresso A Go-Go<\/li>\n\n\n\n<li>Chicken Fiesta<\/li>\n\n\n\n<li>OTTO Mediterranean Kitchen and Catering<\/li>\n\n\n\n<li>Chopt Creative Salad<\/li>\n\n\n\n<li>Morrissey\u2019s Catering Co.<\/li>\n\n\n\n<li>Chick &amp; Crafts LLC<\/li>\n\n\n\n<li>Piccola Italy Pizza<\/li>\n\n\n\n<li>Butler\u2019s Unique Catering \/ Boneyard BBQ \/ Olio<\/li>\n\n\n\n<li>Deep Run Roadhouse<\/li>\n\n\n\n<li>Apple Spice<\/li>\n\n\n\n<li>Eat Catering<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Procurement Services welcomed the VCU community on Monday, October 5, to Savoring the Selection: America To Go Vendor Showcase. The afternoon brought together great food, meaningful connections, and an opportunity to explore a variety of catering options available for meetings, programs, and events across VCU. Guests had the opportunity to meet and sample offerings from [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2273,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[214,123,117,380,4,381],"class_list":["post-2272","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-atg","tag-business-meals","tag-catering","tag-event-catering","tag-purchasing","tag-vcu-catering"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2272","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2272"}],"version-history":[{"count":4,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2272\/revisions"}],"predecessor-version":[{"id":2278,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2272\/revisions\/2278"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2273"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2272"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2272"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2272"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2279,"date":"2026-10-06T12:45:00","date_gmt":"2026-10-06T16:45:00","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2279"},"modified":"2026-10-06T13:48:23","modified_gmt":"2026-10-06T17:48:23","slug":"streamlining-student-reimbursements-new-process-launches-october-15","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/streamlining-student-reimbursements-new-process-launches-october-15\/","title":{"rendered":"Streamlining Student Reimbursements: New Process Launches October 15!"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">We are excited to announce that an updated, simplified process for student reimbursements in Emburse is scheduled to go live on <strong>Thursday, October 15<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thanks to extensive backend configuration and testing, we\u2019ve created a smooth transition with only a few minor\u2014and very positive\u2014adjustments to your user experience.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The Big Improvement: No More Onboarding!<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The most significant change is that <strong>onboarding through Realsource is no longer required<\/strong> for student reimbursements! We have integrated a daily student data feed directly into Emburse, making payee selection faster and far more efficient.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>How things are changing:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Old Way:<\/strong> Log into Realsource \u2192 Wait for onboarding \u2192 Manually enter student details \u2192 Submit in Emburse.<\/li>\n\n\n\n<li><strong>New Way:<\/strong> Go straight to Emburse \u2192 Select Student \u2192 Submit.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>How it Works<\/strong>Moving forward, submitting a reimbursement for a student is as simple as:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Select the Payee Type:<\/strong> Choose <strong>&#8220;Payee Type &#8211; STUDENT&#8221;<\/strong> on the expense report.<\/li>\n\n\n\n<li><strong>Select the Student:<\/strong> Pick the student from the new live dropdown list. Their V number, full name, and payment destination (either their mailing address or &#8220;Pays by ACH&#8221;) will populate automatically. <strong>Submit as Usual:<\/strong> Complete the rest of the expense report just like you always have\u2014the remainder of the submission process is completely unchanged!<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Helpful on-screen instructions will be available if an address ever needs updating to help reduce the number of lost checks.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">*Please note: this new process affects Expense Reimbursements only. The travel booking process through CTP remains unchanged.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What\u2019s Next?<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To help you get familiar with the new functionality and layout, we will publish updated step-by-step guides prior to the October 15th launch.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Get the Guides:<\/strong> Bookmark the<a href=\"https:\/\/procurement.vcu.edu\/\"> VCU Procurement Website<\/a> and check the Emburse Home Page closer to launch day.<\/li>\n\n\n\n<li><strong>Join Office Hours:<\/strong> We will host a special edition of <strong>Procurement Office Hours<\/strong> specifically to answer your questions about this new process.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Stay tuned\u2014we\u2019ll share the date for the special Office Hour and more details and helpful tips in next week\u2019s blog!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We are excited to announce that an updated, simplified process for student reimbursements in Emburse is scheduled to go live on Thursday, October 15. Thanks to extensive backend configuration and testing, we\u2019ve created a smooth transition with only a few minor\u2014and very positive\u2014adjustments to your user experience. The Big Improvement: No More Onboarding! The most [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2280,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[184,383,384,382],"class_list":["post-2279","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-emburse","tag-new-process","tag-onboarding","tag-student-reimbursements"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2279","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2279"}],"version-history":[{"count":1,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2279\/revisions"}],"predecessor-version":[{"id":2281,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2279\/revisions\/2281"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2280"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2279"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2279"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2279"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2266,"date":"2026-09-29T15:15:37","date_gmt":"2026-09-29T19:15:37","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2266"},"modified":"2026-09-29T15:15:38","modified_gmt":"2026-09-29T19:15:38","slug":"%f0%9f%8d%bd%ef%b8%8f-happening-monday-have-you-registered-yet","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/%f0%9f%8d%bd%ef%b8%8f-happening-monday-have-you-registered-yet\/","title":{"rendered":"\ud83c\udf7d\ufe0f Happening Monday! Have You Registered Yet?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The countdown is on! Our <strong>America To Go Vendor Tasting Event<\/strong> is happening <strong>this Monday, October 5<\/strong>, and spots are filling quickly. If you missed our original announcement, now is the perfect time to learn more about VCU&#8217;s new America To Go e-catalog and the exciting lineup of local catering partners featured at the event.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Space is limited, so reserve your spot today.<\/strong> Join us to sample delicious menu options, meet approved vendors, and discover new catering solutions for your next department meeting, campus event, or special occasion.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\ud83d\udc49 Be sure to check out our <a href=\"https:\/\/blogs.vcu.edu\/procurement\/savoring-the-selection-america-to-go-vendor-tasting-event\/\">original post below for full event details and registration information.<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The countdown is on! Our America To Go Vendor Tasting Event is happening this Monday, October 5, and spots are filling quickly. If you missed our original announcement, now is the perfect time to learn more about VCU&#8217;s new America To Go e-catalog and the exciting lineup of local catering partners featured at the event. [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2236,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[214,123,117,377],"class_list":["post-2266","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-atg","tag-business-meals","tag-catering","tag-tasting-event"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2266","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2266"}],"version-history":[{"count":2,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2266\/revisions"}],"predecessor-version":[{"id":2268,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2266\/revisions\/2268"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2236"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2266"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2266"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2266"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2263,"date":"2026-09-29T15:10:35","date_gmt":"2026-09-29T19:10:35","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2263"},"modified":"2026-09-29T15:10:36","modified_gmt":"2026-09-29T19:10:36","slug":"%e2%9c%88%ef%b8%8f-announcing-vcus-new-delta-airlines-partnership","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/%e2%9c%88%ef%b8%8f-announcing-vcus-new-delta-airlines-partnership\/","title":{"rendered":"\u2708\ufe0f Announcing VCU\u2019s New Delta Airlines Partnership"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">We are excited to announce a new corporate agreement with Delta Air Lines, designed to bring exclusive discounts and elevated perks to VCU business travelers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Whether you\u2019re flying domestically for a conference or heading overseas for research, this partnership makes your university&nbsp; travel smoother, more comfortable, and more cost-effective.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Exclusive Perks on Your Next Trip<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When you book a Delta Flight &#8211; or a flight with their primary global alliance partners like <strong>Air France, KLM, Virgin Atlantic, Aeromexico, LATAM, Korean Air, and China Eastern- <\/strong>you will immediately receive:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Upfront Airfare Discounts: <\/strong>Direct savings on flights originating from the U.S. (discount percentages vary by fare class).<\/li>\n\n\n\n<li><strong>Complimentary Preferred Seating:<\/strong> Better seat selection at no extra charge.<\/li>\n\n\n\n<li><strong>Priority Boarding:<\/strong> Early boarding to ensure your carry-on easily finds overhead bin space.<\/li>\n\n\n\n<li><strong>Priority Disruption Recovery:<\/strong> Priority flight re-accommodation during delays or cancellations that get you back on track quickly.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Important Reminder<\/strong><\/h3>\n\n\n\n<h3 class=\"wp-block-heading\">To ensure your flight automatically receives corporate discounts and priority perks, you must book through standard VCU travel channels (CTP). Corporate discounts and priority statuses cannot be applied retroactively or to flights booked outside of approved university tools.<\/h3>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Don&#8217;t Forget Our Existing Partnerships<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">As a reminder, VCU also maintains corporate partnerships with <strong>Southwest Airlines<\/strong> and <strong>American Airlines<\/strong>. These relationships serve as the perfect complement to our new Delta agreement, giving you a full suite of competitive corporate rates and flexible, cost-effective options for domestic and international travel.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Looking Ahead<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Our goal in Procurement Services is to provide you with the most comprehensive, flexible, and affordable travel network possible. We are actively negotiating with other major legacy carriers to continue expanding our portfolio, and we look forward to sharing more exciting airline updates in the coming months!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Ready to Book Your Next Trip?<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">These new Delta benefits are <strong>available immediately<\/strong> for all approved VCU business travel! As the classic slogan goes, Delta is ready when you are\u2014so head over to the travel portal and start planning your next flight!&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We are excited to announce a new corporate agreement with Delta Air Lines, designed to bring exclusive discounts and elevated perks to VCU business travelers. Whether you\u2019re flying domestically for a conference or heading overseas for research, this partnership makes your university&nbsp; travel smoother, more comfortable, and more cost-effective. Exclusive Perks on Your Next Trip [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2264,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[68,3],"class_list":["post-2263","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-delta","tag-travel"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2263","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2263"}],"version-history":[{"count":1,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2263\/revisions"}],"predecessor-version":[{"id":2265,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2263\/revisions\/2265"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2264"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2263"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2263"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2263"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2260,"date":"2026-09-29T15:00:54","date_gmt":"2026-09-29T19:00:54","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2260"},"modified":"2026-09-29T15:00:55","modified_gmt":"2026-09-29T19:00:55","slug":"changes-to-bank-of-america-boa-login-coming-september-30","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/changes-to-bank-of-america-boa-login-coming-september-30\/","title":{"rendered":"Changes to Bank of America (BoA) Login Coming September 30!\u00a0"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The way you access the BoA Works system will change on September 30, 2026.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Bank of America is undergoing a platform transformation. All corporate card tools, including BoA Works, will soon be accessed exclusively from <a href=\"https:\/\/www.bankofamerica.com\/globalcardaccess\">Bank of America\u2019s Global Card Access (GCA) website<\/a>.&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What this means for you: You will first log into GCA, and then click through to Works without being prompted for additional login credentials.&nbsp;This new single sign-on process allows you to manage both GCA and Works functionality using just one user profile.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Is Works functionality changing?\u00a0 <\/strong>No. Works functionality is not changing.\u00a0\u00a0Only the way you access Works is changing.\u00a0\u00a0<\/li>\n\n\n\n<li><strong>What are the benefits of this Change?\u00a0<\/strong> You will no longer need separate user profiles for GCA and Works. If you already use GCA, you know it is handy for setting up purchase alerts, managing your card\u2019s PIN, and viewing balances or recent activity. Now, everything will be in one place.\u00a0<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>On Migration Day (September 30, 2026)<\/strong><strong>&nbsp;<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">On September 30, 2026, you will receive a Welcome Email to your&nbsp;@<a href=\"http:\/\/vcu.edu\/\">vcu.edu<\/a> email address&nbsp;from <a href=\"mailto:globalcardaccess@bofa.com\">globalcardaccess@bofa.com<\/a>. Depending on your current account status, please follow these steps: &nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>If you do not already have a GCA user ID<\/strong>: The email will guide you through registering for GCA for the first time.<\/li>\n\n\n\n<li>I<strong>f you have an existing GCA user ID: <\/strong>The email will confirm you can use that existing GCA user profile to log into GCA.\u00a0\u00a0Note: In some cases, existing GCA users will receive a new GCA user ID to use moving forward.\u00a0\u00a0<\/li>\n\n\n\n<li><strong>If you\u2019ve forgotten your GCA password: Use <\/strong>the \u201cForgot Password\u201d feature on the GCA login page.\u00a0<\/li>\n\n\n\n<li><strong>If you have a Travel Card and a P-card: <\/strong>\u00a0You currently have two (2) separate Works IDs.\u00a0 You will have the option to link the Works IDs together after completing your initial login for both accounts.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Troubleshooting &amp; Next Steps<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What if you don\u2019t receive the Welcome Email?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Double check your spam folder and deleted items just in case.\u00a0<\/li>\n\n\n\n<li>Navigate to Global Card Access &#8211; <a href=\"http:\/\/works.com\">Login page<\/a> , and use the \u201cForgot User ID\u201d feature with the email address associated with\u00a0 your Works accounts.\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Test your login: Please be sure to test your login within 3-5 days of receiving the Welcome Email to ensure everything is working as expected.\u00a0\u00a0<\/li>\n\n\n\n<li><strong>Bookmark your new login pag<\/strong>e: Update your bookmarks to the new <a href=\"https:\/\/www.bankofamerica.com\/globalcardaccess\">Bank of America Global Card Access Portal<\/a>.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Finding the Works Link:&nbsp; Once you log in to Global Card Access, the link to navigate to Works is located at the bottom right of the GCA page under&nbsp; the &#8220;Related Links&#8221;&nbsp;&nbsp;section.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you have any questions or run into issues during this migration, please reach out directly to the <strong>CorpCard team at corpcard@vcu.edu<\/strong> for assistance.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The way you access the BoA Works system will change on September 30, 2026. Bank of America is undergoing a platform transformation. All corporate card tools, including BoA Works, will soon be accessed exclusively from Bank of America\u2019s Global Card Access (GCA) website.&nbsp;&nbsp; What this means for you: You will first log into GCA, and [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2261,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[374,114,376],"class_list":["post-2260","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-bank-of-america","tag-corpcard","tag-global-card-access"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2260","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2260"}],"version-history":[{"count":1,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2260\/revisions"}],"predecessor-version":[{"id":2262,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2260\/revisions\/2262"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2261"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2260"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2260"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2260"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2257,"date":"2026-09-29T14:57:20","date_gmt":"2026-09-29T18:57:20","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2257"},"modified":"2026-09-29T14:57:22","modified_gmt":"2026-09-29T18:57:22","slug":"navigating-vcu-travel-what-you-need-to-know-about-driving-your-personal-vehicle-plus-a-new-mileage-threshold","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/navigating-vcu-travel-what-you-need-to-know-about-driving-your-personal-vehicle-plus-a-new-mileage-threshold\/","title":{"rendered":"Navigating VCU Travel: What You Need to Know About Driving Your Personal Vehicle (Plus a New Mileage Threshold!)"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Planning upcoming university travel and wondering whether you should take your own car or book a rental? Virginia Commonwealth University\u2019s Travel Standards and Guidelines are designed to ensure our travel is cost-effective, efficient, and compliant with state and federal regulations. To make your travel planning smoother, we are highlighting the core rules for using a personally-owned vehicle (POV) for university business\u2014along with a major update you need to know.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>The Big Update: The Mileage Threshold is Increasing<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Previously, travelers were allowed to claim mileage as long as&nbsp; their total trip did not exceed 200 round-trip miles. <strong>We are happy to share that this threshold is changing from 200 miles to 250 round-trip miles- effective October 1, 2026.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Under the updated guidelines, using your personal vehicle is generally deemed cost-beneficial to the university if it meets any of the following criteria:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The total vehicle mileage does not exceed 250 round-trip miles per trip.<\/li>\n\n\n\n<li>The travel involves frequent and\/or daily business-related trips within Virginia.<\/li>\n\n\n\n<li>Constraints exist with standard rental options, such as limited hours of operation or excessive distance to the nearest car rental location.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If your trip falls outside of these scenarios, you may be required to complete a cost comparison to justify why a personal vehicle is being chosen over a contracted rental car or alternative transit.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Standard Rates vs. Reduced Rates<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When your personal vehicle use is officially considered cost-beneficial or necessary, VCU will reimburse you at the current Standard Mileage Rate established by the IRS.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, if you choose to drive your own vehicle primarily for personal convenience or preference, you will instead be reimbursed at a reduced GSA rate. Common examples of personal preference include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Opting to drive to a destination so you have your own vehicle handy while combining business travel with personal time.<\/li>\n\n\n\n<li>Choosing not to fly, take the train, or use a rental car due to personal reasons (unless an official medical accommodation is approved by VCU Equity and Access Services).<\/li>\n\n\n\n<li>Declining available university-contracted rental car options because you prefer a different class of vehicle.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Important Reminders for Drivers<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Before you hit the road, keep these operational rules in mind:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Log Your Routes Correctly:<\/strong> To receive your reimbursement, you must track your trip using the Emburse mileage widget powered by Google Maps. This ensures your exact origination and destination addresses are documented in accordance with university policy.<\/li>\n\n\n\n<li><strong>Understand What is Covered:<\/strong> Your mileage reimbursement is all-inclusive. VCU covers standard mileage, tolls, and authorized parking. Out-of-pocket fuel purchases or increases in personal insurance premiums will not be reimbursed, as these are already factored into the per-mile rate.<\/li>\n\n\n\n<li><strong>Insurance Responsibility:<\/strong> When driving your own vehicle, you are responsible for maintaining adequate insurance coverage. In the event of an accident, your personal insurance policy serves as the primary coverage for any vehicle damages or passenger claims.<\/li>\n\n\n\n<li><strong>Timeline for Reimbursement<\/strong>: Be sure to submit your request for reimbursement within 30 days of completing your travel.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you have questions about your travel, first check with your department\u2019s fiscal approver for guidance.&nbsp; If you have questions about the travel standards, guidelines or policy, please feel free to contact, <a href=\"mailto:travel@vcu.edu\">travel@vcu.edu<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Safe travels, fellow Rams!<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Planning upcoming university travel and wondering whether you should take your own car or book a rental? Virginia Commonwealth University\u2019s Travel Standards and Guidelines are designed to ensure our travel is cost-effective, efficient, and compliant with state and federal regulations. To make your travel planning smoother, we are highlighting the core rules for using a [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2258,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[373,372,3],"class_list":["post-2257","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-mileage-threshold","tag-personal-cars","tag-travel"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2257","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2257"}],"version-history":[{"count":1,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2257\/revisions"}],"predecessor-version":[{"id":2259,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2257\/revisions\/2259"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2258"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2257"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2257"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2257"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2251,"date":"2026-09-29T14:43:46","date_gmt":"2026-09-29T18:43:46","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2251"},"modified":"2026-09-29T14:43:48","modified_gmt":"2026-09-29T18:43:48","slug":"keeping-purchase-orders-on-track-when-work-changes","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/keeping-purchase-orders-on-track-when-work-changes\/","title":{"rendered":"Keeping Purchase Orders on Track When Work Changes"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\"><strong>When the Scope or Cost Changes, Update the PO First<\/strong>.<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Having a purchase order does not mean a vendor has unlimited authorization to continue working.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>The PO covers the approved scope and amount.<\/strong> If either changes, address the change before the vendor performs the additional work.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>A common example<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A PO is issued for <strong>$5,000<\/strong> of installation work.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">During the project, the vendor determines that additional work is needed and provides a revised total of <strong>$7,500<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Do not simply tell the vendor to continue and plan to increase the PO when the invoice arrives.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Instead:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Pause the additional work.<\/strong><\/li>\n\n\n\n<li>Confirm the revised scope and cost.<\/li>\n\n\n\n<li>Submit the appropriate Change Request or other required documentation.<\/li>\n\n\n\n<li>Wait for approval.<\/li>\n\n\n\n<li>Then authorize the vendor to proceed.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Why this matters<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Work performed beyond the amount or scope of an existing PO can create the same problems as starting work without a PO:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Additional review and documentation<\/li>\n\n\n\n<li>Invoice and payment delays<\/li>\n\n\n\n<li>Unreviewed pricing or contract terms<\/li>\n\n\n\n<li>Potential nonpayment of unauthorized additional work<\/li>\n\n\n\n<li>Compliance concerns when the issue is significant or recurring<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">When planning the original purchase, consider the <strong>full anticipated value<\/strong>, including foreseeable phases, renewals or additional work. That can reduce avoidable changes later.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The simple rule<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>If the work changes, update the authorization before the work continues.<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Need help?<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For help with RealSource Change Requests, use the RealSource guidance or contact <a href=\"mailto:RealSource@vcu.edu\"><strong>RealSource@vcu.edu<\/strong><\/a><strong> or <\/strong>University Purchasing at <a href=\"mailto:purchasing@vcu.edu\"><strong>purchasing@vcu.edu<\/strong><\/a><strong> <\/strong>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Related guidance<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/blogs.vcu.edu\/procurement\/do-i-need-a-change-request\/\">Do I Need a Change Request?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/blogs.vcu.edu\/procurement\/how-to-make-common-po-changes-in-realsource\/\">How to Make Common PO Changes in RealSource<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/blogs.vcu.edu\/procurement\/keeping-pos-clean-best-practices-in-realsource\/\">Keeping POs Clean: Best Practices in RealSource<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/blogs.vcu.edu\/procurement\/timely-receiving-keep-payments-moving-and-capture-discounts\/\">Timely Receiving: Keep Payments Moving<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/blogs.vcu.edu\/procurement\/how-to-check-invoice-payment-details-in-realsource\/\">How to Check Invoice and Payment Details in RealSource<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>When the Scope or Cost Changes, Update the PO First. Having a purchase order does not mean a vendor has unlimited authorization to continue working. The PO covers the approved scope and amount. If either changes, address the change before the vendor performs the additional work. A common example A PO is issued for $5,000 [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2252,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[21,371,56,4,5,370],"class_list":["post-2251","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-accounts-payable","tag-cost-changes","tag-purchase-orders","tag-purchasing","tag-realsource","tag-scope-changes"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2251","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2251"}],"version-history":[{"count":1,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2251\/revisions"}],"predecessor-version":[{"id":2253,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2251\/revisions\/2253"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2252"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2251"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2251"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2251"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}},{"id":2234,"date":"2026-09-22T15:15:42","date_gmt":"2026-09-22T19:15:42","guid":{"rendered":"https:\/\/blogs.vcu.edu\/procurement\/?p=2234"},"modified":"2026-09-29T15:15:26","modified_gmt":"2026-09-29T19:15:26","slug":"savoring-the-selection-america-to-go-vendor-tasting-event","status":"publish","type":"post","link":"https:\/\/blogs.vcu.edu\/procurement\/savoring-the-selection-america-to-go-vendor-tasting-event\/","title":{"rendered":"Savoring the Selection: America To Go Vendor Tasting Event"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Finding the right catering for your next department meeting or campus event just got much easier\u2014and a lot more delicious. With the launch of our new America To Go e-catalog, VCU faculty and staff now have streamlined access to a diverse network of approved local restaurants and caterers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To celebrate this new partnership and help you discover your new favorite caterer, VCU Procurement Services is hosting a free vendor tasting event!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Experience the E-Catalog in Person<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">While browsing the new e-catalog is the best way to see the full scope of what America To Go has to offer, nothing beats trying the food firsthand. This tasting event brings our vendor partners directly to you. It&#8217;s a fantastic opportunity to sample a variety of menus, meet the caterers, and learn exactly how the America To Go platform can simplify your ordering process while keeping your department fully within university purchasing guidelines.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Event Details<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please join us for an afternoon of great food and networking:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Date: Monday, October 5th<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Time: 2:00 PM \u2013 3:15 PM<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Location: Monroe Park Campus, Student Commons &#8211; Virginia Rooms<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>What to Expect<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Attendees will enjoy free food samplings from a wide array of our America To Go vendor partners. Whether you are planning a small team lunch, a large departmental conference, or a student event, this tasting will give you a flavorful preview of the high-quality options now available at your fingertips.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Next time you need to place a catering order, you\u2019ll have firsthand experience with the menus. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Space is limited. Register early to secure your spot at the America To Go Vendor Showcase. We look forward to welcoming you and sharing this new catering experience with the VCU community.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Click the link below to RSVP.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"> <a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSdBZWEVaFI67nkAHuw6Gwg5WVeLFJM1o5MLIiNJutW5RTV9JA\/viewform?usp=sharing&amp;ouid=113738040551684981291\">America To Go Vendor Showcase: Event Registration Form &#8211; October 5, 2026<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Finding the right catering for your next department meeting or campus event just got much easier\u2014and a lot more delicious. With the launch of our new America To Go e-catalog, VCU faculty and staff now have streamlined access to a diverse network of approved local restaurants and caterers. To celebrate this new partnership and help [&hellip;]<\/p>\n","protected":false},"author":2024,"featured_media":2236,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[158],"tags":[215,117,328,361],"class_list":["post-2234","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement-services","tag-america-to-go","tag-catering","tag-e-catalog","tag-vendor-showcase"],"_links":{"self":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2234","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/users\/2024"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=2234"}],"version-history":[{"count":2,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2234\/revisions"}],"predecessor-version":[{"id":2237,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/posts\/2234\/revisions\/2237"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media\/2236"}],"wp:attachment":[{"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=2234"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/categories?post=2234"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.vcu.edu\/procurement\/wp-json\/wp\/v2\/tags?post=2234"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}]