HRPP and IRB Operational Procedures for Thanksgiving and Winter Closing Holidays
Please Note: This guidance is subject to change as the winter break approaches.
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Thanksgiving holiday
The VCU Human Research Protection Program (HRPP/IRB) office will be closed for Thanksgiving beginning at noon on Wednesday, November 27, 2024 and will resume operations on Monday, December 2, 2024. There will be no IRB meeting on Wednesday November 27, 2024.
PLEASE NOTE: Investigators remain responsible for reporting to the IRB any unanticipated problems involving risk to subjects or others that occur during this time.
For guidance on what constitutes an unanticipated problem, refer to HRP-001 in the General Documents section of the VCU HRPP Toolkit, available on our website at https://research.vcu.edu/human-research/hrppirb/hrpp-policies-and-guidance/.
In addition, as always, investigators are responsible for taking any actions necessary to ensure the ongoing safety of research participants.
- To report an unanticipated problem involving risk to subjects or others: Follow the normal procedure for submitting the Report within RAMS-IRB.
- To seek guidance regarding an unanticipated problem or any emergency situation during the holiday closure: Alert our on-call staff via email to [email protected] and/or via voicemail to 804-828-0868. Please be sure to monitor your email or phone after your submission – a response may take up to 24 hours.
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Upcoming VCU Winter Closing holiday
The VCU HRPP/IRB will also be closed for the VCU Winter Closing holiday, December 23, 2024 – January 1, 2025.
PLEASE NOTE: With the exception of urgent reports for unanticipated problems or other emergencies, the office will not be processing or reviewing submissions during the closing, and the full board of the IRB will not convene between December 19, 2024 and January 7, 2025. Investigators may therefore experience a delay in the review turnaround time for submissions received around the holidays.
Studies that require continuing review and are due to expire during or immediately following the Winter Closing should be submitted for continuing review as soon as possible to allow for IRB review prior to the Winter Closing holiday. We appreciate your patience and understanding.
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